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Payroll Specialist

2 months ago

Covina, United States Jollibee Foods Corp (USA) Full time

Jollibee is the largest
restaurant company in the Philippines, operating more than 3,000 restaurants,
including Burger King Philippines, Blue Ribbon, ChowKing, and Greenwich Pizza,
and 30% of its restaurants outside the Philippines. Today, Jollibee is the 100%
owner of Smashburger and seeks to solidify the brand in the U.S. before its
next chapter of growth in the U.S. and abroad, which includes organic growth,
unit expansion and new acquisitions. In July 2019, Jollibee announced the
acquisition of Coffee Bean and Tea Leaf moving further towards their vision of
becoming one of the “Top Five” restaurant companies in the world. Jollibee is
characterized by a culture of trust, humility, collaboration, decisiveness, and
executional excellence.



 



Job Summary:



The payroll specialist is a key role
responsible for a high-volume, multi-state payroll, including all payroll
functions: data entry, processing, reporting, auditing, and being the first
point of contact for all employee payroll issues. This position is a hybrid,
working in our West Covina office three days per week.



Responsibilities:




  • Prepares and processes full-cycle weekly
    and bi-weekly, multi-state payroll utilizing ADP WFN
  • Ensures timely and accurate
    processing of payroll transactions and updates, including salaries,
    benefits, garnishments, taxes, pay rate changes, deductions, as well as
    processing terminations and final pay.
  • Reconciles payroll and validates
    reports before submitting payroll for disbursement.
  • Prepares special transactions,
    off-cycle payments, and manual checks under company policies.
  • Resolves payroll discrepancies by
    collecting and analyzing information.
  • Provides superior customer service,
    ensuring timely response to a high volume of email requests.
  • Maintains payroll operations by
    following policies and procedures;
    reporting needed changes.
  • Prepares, analyzes, and audits
    management and ad-hoc reports.
  • Maintains employee confidence and
    protects payroll operations by adhering to strict confidentiality standards.
  • Ensures compliance with federal,
    state, and local payroll, wage and hour laws, and best practices,
  • Facilitates audits by providing
    records and documentation to auditors.
  • Works closely with Human Resources
    and Benefits teams to maintain accurate payroll processing.


Required Knowledge, Skills, and Abilities:




  • Self-motivated, capable of seeking
    quality solutions and continuously focusing on process improvements.
  • Excellent organizational skills
    and attention to detail
  • Ability to deal with confidential
    and sensitive materials and maintain a high level of integrity
  • Aptitude for numbers, collecting,
    analyzing, and validating data with an exceptional commitment to accuracy.
  • Excellent computer technical
    skills
  • Basic Understanding of Payroll Tax
  • Ability to meet strict deadlines
    and prioritize tasks.
  • Understanding of payroll
    legislation and processes
  • Ability to problem solve and think
    outside of the box.
  • Professional written and verbal
    communication as well as excellent interpersonal skills
  • Willing to work 40-45 hours/week
    as required.
  • Customer focused (i.e., generating
    accurate and timely results and effectively and timely communicating to
    customers, co-workers, and management)
  • A professional and winning
    attitude





  • Three years of payroll experience is
    required.
  • Relevant industry experience,
    restaurant or retail industry preferred.
  • Must have excellent Excel skills.
  • Experience with ADP Workforce Now preferred.
  • Bachelor or Associate degree
    preferred.


Additional Information



All
qualified applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity, national
origin, disability, or status as a protected veteran.



 



Jollibee
is committed to providing qualified individuals with disabilities reasonable accommodations
to perform the essential functions of their jobs.



 



Please
note this job description is not designed to cover or contain a comprehensive
listing of activities, duties or responsibilities that are required of the
employee for this job. Duties, responsibilities and activities may change at
any time.