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Office Specialist II
1 month ago
Job Description
The Division of Adult Probation & Parole is looking for Office Specialist II to serve as clerical support for the Northern Utah Treatment Resource Center.
Job Description
As an Office Specialist, you may open and close offender cases and track cases through the sentencing /referral process. This position enters data in the Department offender database (Otrack), and uses other agency databases to document offender progress. Data entry is extensive and accuracy is essential. This position may also include reception, mail handling, call routing, and general dealings with the public and justice-involved persons.
Principle Duties
You may also perform a variety of clerical support services such as: Offender Accounting Scheduling and coordinating appointments. Maintaining calendars. Provides authorized agencies with information. Run a variety of reports. Run rap sheets. BCI TAC / Alternate TAC Coordinate information and assist agents and supervisors in clerical aspects of their caseload supervision. Ordering County Attorney packets and police reports. Prepares probation and parole documents. Generates probation and parole agreements. Verifies conditions of probation and parole. Open, maintain and update investigation files and other records. Schedule classes and rooms at the TRC Enter class attendance Assist offenders needing treatment evaluations completed Monitor contracts Archiving Records management Process sponsor applications Track center arrival and departures The Ideal Candidate The best-qualified individual for the Office Specialist II position is someone who: Has at least 1-year of experience working in a professional office environment. Has data entry experience. Is detailed oriented. Works independently with little or no supervision. Has experience scanning and uploading documents into a database. Obtain and maintain a BCI (Background Criminal Investigation).
Preference
Preference may be given to those who: Has working experience in a court, law enforcement, or corrections
environment. Has experience entering and retrieving information in databases.
Why You Should Join Our Team
The Utah Department of Corrections supports the pursuit of professional growth and development through a culture that encourages great employees, great attitudes, and great teamwork. And besides working with a dedicated team of professionals who are dedicated to ensuring the public's safety, you will receive great health and retirement benefits. Click here to view a summary of the benefits we offer. We also provide generous paid time off so you can spend more time with your family and have a positive work-life balance.
The Agency
The Utah Department of Corrections is a dedicated team of professionals who ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment. For more information on the Utah Department of Corrections please click here.
Supplemental Information
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.. Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work. This position has hours that may include a schedule of 0800-1700 hours Monday through Friday. The hours are subject to change. NOTE: Department of Human Resource Management rules regarding promotions and transfers apply to current state employee. Current UDC employees hourly rate will be subjected to the Career Ladder. This position may require some shift work on Tuesday and Wednesday until 8:00 PM .