Project Development Coordinator for Manhattan Purchasing

3 weeks ago

New York, United States City of New York Full time

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

Major Responsibilities
-Under general direction, with latitude for independent initiative and judgment, perform purchasing-related functions, including budget tracking, reports and miscellaneous expenditures for the Borough of Manhattan.
-Provide support with coordinating, processing and tracking purchase requests. Submit receiving reports as required.
-Research and prepare requisitions for goods and services in accordance with procurement policies and procedures.
-Balance invoices, shippers, purchase orders and requests. Track backorders and pending shipments and prepare receiving reports.
-Balance monthly credit card statements with corresponding receipts and receiving reports; prepare monthly credit card reports for Purchasing and Accounting.
-Assist with managing the Borough Operations OTPS (Other Than Personal Services) budget.
-Track budget codes and prepare budget modifications as needed. Track and analyze OTPS spending and trends; submit corresponding weekly reports.
-Work with Accounts Payable to monitor open purchase orders and set up budget accruals and charge backs.
-Prepare recommendations for distribution of the annual OTPS budget among various codes.
-Manage blanket and specific purchase orders for goods, rentals and services.
-Collect and manage receiving reports prepared by others and submit to central Purchasing & Accounting. Notify and return any unsatisfactory deliveries.

How to Apply: Go to cityjobs.nyc.gov and search for Job ID# .
All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

*Current Employees please include your ERN and Job ID# on your cover letter and resume.

Work Location: Arsenal West, Manhattan

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.


Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.


Preferred Skills
1.Bachelor’s degree.2.Excellent interpersonal, customer service and presentation skills.3.Excellent computer and organizational skills. Proficiency in Microsoft Word, Excel and Access.4.Comfort interacting with senior officials and management.5.Valid New York State driver license.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at class="jobad-residencyRequirement"> Residency RequirementResidency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.

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