Director, Post-Awards Management

6 months ago

Chicago, United States University of Illinois Chicago Full time
Description:

Provide strategic oversight and direction for the post-awardadministration of sponsored projects, ensuring compliance with institutionaland sponsor guidelines.

Oversee the financial management of sponsored projects,including billing, budget monitoring, expenditure tracking, financial reportingand compliance. Provide mentorship and professional development opportunitiesfor post-award staff to enhance their skills and expertise.

Lead the post-award management team in managing all aspectsof post-award sponsored projects administration. Foster a culture ofcollaboration, accountability and continuous improvement.

Develop and implement sponsored project policies. Identifyproblem areas through internal and external audits and through externalevaluations and requests of constituencies.

Serve as the primary point of contact for sponsors, faculty,staff and other stakeholders regarding post-award matters. Foster strongrelationships with principal investigators, department administrators and otheruniversity units involved in sponsored projects.

Function as a resident expert on federal regulations andcompliance matters. Stay abreast of federal, state, sponsor and universityregulations, policies and procedures related to sponsored programs.

Analyze the impact of federal regulatory changes on theUniversity and direct the implementation of new regulatory requirements.

Maintain compliance with all policies and regulationsregarding sponsored program activity, accounting and individual and/or federalrestrictions on expenditures. Collaborate with the post-award compliance teamon matters related to audits, site-visits, desk-reviews, effort reporting orsubrecipient monitoring.

Collaborate with the Executive Director and Pre-Award teamto assess current workflows and to facilitate collaboration between thepre-award and post-award teams.

Develop and deliver training programs and workshops toeducate faculty and staff on post-award administration best practices,compliance requirements and sponsored project management tools and systems.

Use data and metrics to analyze productivity, compliance andexpenditure trends. Provide review and input as needed in the preparation andpresentation of comprehensive data on post-award activities to seniorleadership. These data may include various expenditure driven metrics andreports, such as periodic expenditure reports, annual Higher

Education Researchand Development (HERD) survey and cost sharing. Provide acumen in research andfiscal data management.

Assess the efficiency and effectiveness of the currentresearch administration processes performed by the office and the effectiveutilization of information technology for management of office functions.Identify necessary changes, additions and/or enhancements. Serve as a subjectmatter expert in the development, implementation or upgrade of new systems ortools.

Oversee the cash management and accounts receivable functionof the Office of Sponsored Programs–Post-Award, timely and accurate invoicing,receipt and application of funds.

Serve as a resource during the annual Single Audit andeffort reporting processes.

Perform other duties as assigned.

Qualifications:

A minimum of a bachelor’s degree in business administrationor a related field required. Master’s degree in business administration or arelated field preferred.

Ten (10) years of demonstrated work experience in sponsoredprogram administration with a focus on post-award management, preferably in aresearch university setting. Demonstrated experience in financial and researchdata, management, compliance and supervision of staff.

Strong understanding of federal regulations and guidelinesgoverning sponsored research (, Uniform Guidance, FAR, NIH Grants PolicyStatement).

Experience in a university’s central office of researchenvironment highly preferred.

Exceptional leadership and team management skills, with aproven ability to motivate and develop a high-performing team. Dynamic,collegial, consensus-building leadership style.

Thorough understanding of federal research policies,practices and trends.

Knowledge of the SCT and Banner products strongly preferred.

Proven skills in organizing and managing an organizationgoverned by complex regulations, remaining customer service-oriented and ableto foster an effective research administration support environment.

Highly developed communication skills and ability to work inan integrated environment. Strong mentoring skills and commitment to the careerand professional development and promotion of staff.

Strong understanding of federal regulations, policies andguidelines related to sponsored projects (, Uniform Guidance, FAR, etc.).

Strategic thinker committed to continuous improvement andprocess re-engineering.

Certification as a Certified Research Administrator (CRA) orCertified Financial Research Administrator (CFRA) preferred.

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