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Natatorium | 8hr 52wk Secretary/Treasurer
3 months ago
BASIC FUNCTION:
Perform a variety of accounting and clerical duties to relieve the Director of administrative and clerical detail. Process, evaluate and record various transactions; maintain, balance and adjust assigned accounts. Cover Natatorium athletic events as assigned.
QUALIFICATIONS:
Any combination equivalent to: graduation from high school and four years of increasingly responsible clerical and accounting experience. The employee must have strong office, computer, public relations and oral and written communication skills. Incumbents must possess knowledge of the terminology, practices and procedures of assigned office.
ESSENTIAL FUNCTIONS:
Provide clerical accounting and administrative support services to the Director; prepare and maintain a variety of financial and statistical records, reports and files related to accounts, funds, income, expenditures, balances, deposits, reconciliations, fees, stock orders, and assigned activities in accordance with established policies and procedures; collect, account for, and follow up on various fees; receive, sort, review, and route incoming mail as needed. Provide public relations and liaison services; initiate, screen and receive telephone calls; take, retrieve and relay messages as needed; schedule and arrange projects, appointments, conferences, meetings and other events; respond to requests, complaints and questions from staff and the public; compose a variety of correspondence; duplicate, assemble, distribute, collect, verify and assure accuracy and completeness of various documents; provide back-up support for payroll processing. Receive guests, staff, parents, swim team, public swim members and elementary and high school swim classes; provide assistance and direction as appropriate for current schedule and activity/event; receive and process monetary payments; issue and process key tags and other guests. Prepare, process and maintain extracurricular, account and other assigned school funds and accounts; update accounts to reflect income and expenditures; review, adjust and assure accuracy of journal entries; balance and reconcile assigned accounts. Create billing/invoices for rental activities. Collect, receive, verify, balance and process incoming cash and monies; issue and prepare receipts; count and record monies into proper accounts; prepare and make bank deposits; receive, review, process, sort and file invoices and other payables as assigned; verify payables and match with purchase orders and other documents; issue and distribute payments from appropriate accounts; prepare checks for Follow up and ensure payment on outstanding invoices for rentals. Prepare and facilitate all aspects required for daily swim meets; prepare and count cash box; prepare and complete all forms required; coordinate checks and documentation for officials; request payment for Daktronics operators; make deposits; prepare pre-meet packets, print rosters; prepare rental contracts for non-FWCS teams and follow-up with billing. Maintain appointment, project and activity schedules and calendars; coordinate travel arrangements and reservations as necessary; process claims and reimbursements as required; coordinate and reserve facilities and equipment for meetings and other events as needed; compile and prepare agenda items and other required information and materials for meetings and other events; attend, take, transcribe and distribute minutes as Research, compile and verify a variety of data and information; compute statistical information for various reports; prepare, process and evaluate a variety of forms, applications and documents; duplicate, assemble, distribute, collect, verify and assure accuracy and completeness of various documents; facilitate and maintain storage and filing a mandated in the Record Retention Manual. Monitor inventory levels of office and designated supplies and equipment; order, receive and maintain appropriate levels of inventory; prepare and process purchase orders, invoices and requisitions and arrange for payments as Act as a back-up to the 52-week Natatorium secretary as needed. Perform related duties as assigned by the Administrator to meet the particular needs of the building/unit.PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to speak and hear. The employee is required to have dexterity of hands and fingers. The employee is required to sit or stand for extended periods of time. They may be occasionally required to bend at the waist, kneel or crouch. Specific vision abilities required by this job include close vision, and ability to adjust focus. While performing the duties of this job the incumbent is seated or walking at will and has limited physical labor.
