Administrative Assistant I

6 months ago

Canton, United States St. Lawrence University Full time

Posting Details

Position Information FLSA Non-Exempt Primary Responsibilities General Summary: Under the supervision of the Vice President of the University and Dean of Academic Affairs, the Associate Dean for Faculty Affairs, the Chair of the Education Department, and the Coordinator of the Graduate Program, provides collaborative administrative and clerical support for a diverse range of complex tasks with a minimum of direction. The applicant must possess initiative, excellent judgment, discretion, and the ability to coordinate and accomplish multiple, detailed tasks with competing priorities in a confidential, efficient, and pleasant manner. Job Duties Include:
Administrative support to the Academic Affairs Office Greet faculty, students and visitors, answer questions and make referrals to proper personnel and/or offices Manage and process payment and reimbursement requests for academic dean’s office research grants and conference/research travel funding for faculty, staff and students Maintain Outlook calendar for the Associate Dean for Faculty Affairs Maintain Academic Affairs events calendar Maintain records for the Dean’s Office Prepare regalia order for Matriculation and Commencement Coordinate with Registrar’s Office to produce Dean’s List · Prepare recruitment packets for the Associate Dean to give to job candidates Maintain Academic Affairs social media accounts (including Facebook and Instagram) · Provide additional support to programs administered by the Academic Affairs office, including the Academic Honor Council and the SLU Fellows Program, including administering notifications and payments to students, coordinating summer student housing with residence life· Other duties as assigned, including providing back up administrative support to the Dean and back-up for Executive Secretary to the Dean as needed

Event Planning · Plan and schedule events hosted by the Academic Affairs Office· Work with Associate Dean for Faculty Affairs and Director of CITA to plan New Faculty Orientation· Plan, schedule, and coordinate participation in Convocation (August) & Festival of Science, Scholarship, and Creativity (April) and other ceremonial/celebratory events as directed like assisting with logistics for May college· Plan and schedule events for Arts Collaborative (AC) Committee· Work with the AC co-chairs on budgeting and approval of events and residencies, including managing reimbursements related to AC events· Maintain Arts Collaborative website and social media sites· Coordinate summer research student poster presentations at the Family Weekend Honors Reception. Send invitations and order refreshments for the reception.· Plan, schedule, and coordinate participation in for the academic and leadership awards as part of Moving Up Day. Prepare program, certificates, and presentation information.· Assist Phi Beta Kappa President on various induction ceremonies and end-of-year banquet
Education Department and Graduate Program specific duties · Assist with Graduate Program admissions and onboarding of new graduate students, including using the Slate application system and planning graduate student orientation· Assist the Coordinator of the Graduate Program with communications with Athletics and graduate students· Assist the Education Department chair with communications to current and prospective students, monitoring the Education department email account· Assist the chair and graduate coordinator with reimbursements from the Education Budget; monitor the Department budget· Order office supplies and assist faculty with orders of other office equipment and departmental purchases charged to departmental budget lines.· Process student personnel paperwork and bi-weekly timesheets.· Maintain department websites.· Scan documents and course evaluations for the Department· Other duties as assigned.

Minimum Qualifications Associate’s or bachelor’s degree and three years of secretarial/administrative experience preferred, but equivalent combination of education and/or experience will be considered. Confidentiality and professional behavior is essential. Excellent oral and written communication skills required including correct spelling, grammar, and punctuation, as well as attention to accuracy, format, and professional presentation. Excellent time management, organizational, and customer service skills are required. IT skills required: demonstrated ability with Microsoft 365 (including MS Word, Excel, PowerPoint, OneDrive and Teams) and Adobe, Outlook Email and Calendar; Experience with webpage maintenance; ability to manage office Facebook and Instagram presence; demonstrated ability to learn new software programs as required for the job. Preferred Qualifications Experience with Drupal, Canva, Slate
Event Planning work experience

Salary $17.37 - $24.01/hr. CSEA Level 15. The actual compensation will be determined based on experience and other factors permitted by law. Status (FT, PT, Seasonal, Temp) Full-time (12 months)

  • PT Administrative Assistant I

    2 weeks ago

    North Canton, United States Stark State College Full time

    Hourly Wage Range: $14.79 - $19.22 Typical Hours of Work: Average of 29 hours maximum per week. Typically, during the fall and spring semesters the PT Administrative Assistant I works from 12:00pm to 7:00PM. Monday through Thursday. The remainder of the year they work 9:00am - 4:00pm Monday through Thursday. Hours may vary based on departmental need. Who We...

  • Administrative Assistant

    3 weeks ago

    Canton, United States Entech Staffing Solutions Full time

    Job Position: Administrative AssistantLocation: Canton, MI 48187Pay Rate: $18.00/hrAdministrative AssistantPosition SummaryThe Administrative Assistant/Receptionist will provide comprehensive support to a client in Canton. This role requires strong organizational skills, excellent communication, and the ability to multitask...

  • Administrative Assistant

    3 weeks ago

    Canton, United States Entech Staffing Solutions Full time

    Job Position: Administrative AssistantLocation: Canton, MI 48187Pay Rate: $18.00/hrAdministrative AssistantPosition SummaryThe Administrative Assistant/Receptionist will provide comprehensive support to a client in Canton. This role requires strong organizational skills, excellent communication, and the ability to multitask...

  • Child Care Assistant Center Director I

    3 weeks ago

    Canton, Massachusetts, United States BrightPath Kids USA Full time

    Job DescriptionAt BrightPath Kids USA, we are seeking a highly skilled and dedicated Assistant Director to join our team. As a key member of our leadership team, you will play a vital role in ensuring the safety and well-being of our children, while also supporting the growth and development of our staff.Key Responsibilities:Ensure the safety and supervision...

  • Administrative Assistant

    2 weeks ago

    Canton, United States Hall of Fame Village Full time

    Job Summary: The Administrative Assistant/Receptionist is the supportive force that empowers the administrative team at the Hall of Fame Village, a subsidiary of the publicly traded Hall of Fame Resort & Entertainment Company (NASDAQ: HOFV, HOFVW). This position is responsible for supporting the operations of HOFV by being an outstanding partner in guest...

  • Administrative Assistant

    2 weeks ago

    North Canton, United States Creative Financial Staffing Full time

    Administrative Assistant About the Company: We have partnered with a local company that boasts a family-oriented culture and a strong team environment. Management is very supportive of employee growth. Responsibilities of the Administrative Assistant: Answering phone calls Invoicing Filing Processing Mail Data Entry into excel and/or enter data into...

  • Administrative Assistant

    2 weeks ago

    North Canton, United States Creative Financial Staffing Full time

    Administrative Assistant About the Company: We have partnered with a local company that boasts a family-oriented culture and a strong team environment. Management is very supportive of employee growth. Responsibilities of the Administrative Assistant: Answering phone calls Invoicing Filing Processing Mail Data Entry into excel and/or enter data into...

  • Sales & Marketing Assistant / Administrative Assistant

    4 weeks ago

    Canton, Ohio, United States Kitchen Tune-Up Full time

    Job Title: Sales & Marketing Assistant / Administrative AssistantWe are seeking a highly skilled and motivated Sales & Marketing Assistant / Administrative Assistant to join our team at Kitchen Tune-Up. As a key member of our team, you will be responsible for providing exceptional customer service, managing our social media presence, and assisting with sales...

  • Human Resources Administrative Assistant

    1 week ago

    Canton, United States Automation Personnel Services Inc Full time

    Automation Personnel Services is seeking an experienced Human Resources Administrative Assistant for a position with a client in Canton, GA. If you are passionate about HR, enjoy tackling diverse tasks, and thrive in a supportive, growth-oriented com Administrative Assistant, Human Resource, Administrative, Staffing, Assistant, Automation

  • Administrative Assistant

    4 weeks ago

    Canton, Ohio, United States Alliance Community Hospital Full time

    Account Coordinator - MarketingReq# 29434Aultman Health Foundation, Canton, OHAultman Health FoundationFull Time, Day Shift, 8-5We are seeking a highly organized and detail-oriented Account Coordinator to join our Marketing team. As an Account Coordinator, you will be responsible for coordinating marketing efforts, managing projects, and providing...

  • Administrative Assistant

    2 weeks ago

    Canton, United States All Around Children school Full time

    We are seeking an experienced Administrative Assistant to add to our growing team at our Gold (SUTQ), NAC-accredited childcare and preschool center located at 2701 Maret PL NE, Canton, OH 44705. As an Administrative Assistant you will work side-by-side supporting the Center Director with necessary behind-the-scenes duties, overseeing, planning, monitoring...

  • Flexible Assistant

    3 weeks ago

    Canton, New York, United States Wyndy LLC Full time

    We are seeking a highly adaptable and reliable individual to provide administrative support to our team. This role offers a great opportunity to work in a dynamic and varied environment, providing essential support across various tasks and projects.Key Responsibilities:Provide general assistance to the team in day-to-day operationsAssist with administrative...

  • Fleet Management Administrative Assistant

    3 weeks ago

    Canton, Ohio, United States The Beaver Companies Full time

    Job DescriptionThe Fleet Management Administrative Assistant will be responsible for providing essential administrative and organizational support to ensure the efficient operation of the shop. This role works closely with all equipment management staff.Main Job Tasks & ResponsibilitiesMaintains and updates equipment reconciliation sheets for tracking usage...

  • Nurse Assistant

    4 weeks ago

    Canton, Texas, United States Fundamental Administrative Services, LLC Full time

    Why Work with Us?We offer a supportive environment where you can make a real difference in the lives of our residents and patients.Key Responsibilities:Provide daily care and services that support the nursing care delivered to residents and patients in the facility.Deliver care to residents and patients, including assistance with bathing, changing linens,...

  • Certified Nursing Assistant

    4 weeks ago

    Canton, Texas, United States Fundamental Administrative Services, LLC Full time

    Unlock a Rewarding Career as a CNA at Canton OaksAre you passionate about delivering exceptional care to seniors and individuals with special needs? Do you want to work in a dynamic and supportive environment that values your skills and dedication? Look no further than Canton Oaks, a 120-bed skilled nursing facility in Canton, Texas.About the RoleWe are...

  • Administrative Assistant

    1 week ago

    Canton, United States Oath Law Full time

    Help more people than you can ever imagine. If you have high attention to detail, are hardworking, and want to work with an amazing team of like minded people changing the world, we'll show you how.At Oath we believe that we all get one short life and that you should make the most of it. We help our clients prioritize their lives through estate and financial...

  • Certified Nursing Assistant

    1 month ago

    Canton, Texas, United States Fundamental Administrative Services, LLC Full time

    Why Work with Us?We're a skilled nursing facility dedicated to providing exceptional care to our residents and patients. As a Certified Nursing Assistant, you'll play a vital role in delivering high-quality care and making a meaningful difference in their lives.Responsibilities:Provide daily care and services that support the nursing care delivered to...

  • Administrative Coordinator

    4 weeks ago

    Canton, Georgia, United States Five Star Senior Living Full time

    The OpportunityWe are actively hiring for an experienced Administrative Assistant to join our team at Five Star Senior Living.Key ResponsibilitiesWork closely with the Executive Director to manage day-to-day functions.Provide administrative support to the Executive Director and other team members.Assist with special projects and events as...

  • Administrative Assistant II, Donor Relations

    2 weeks ago

    Canton, United States St. Lawrence University Full time

    Position Information Position Title Administrative Assistant II, Donor Relations FLSA Non-Exempt Primary Responsibilities Position Summary Under the supervision of the director of donor relations, the administrative assistant provides administrative, secretarial and clerical support of the donor relations department in a highly confidential environment....

  • Administrative Assistant II, Donor Relations

    2 weeks ago

    Canton, United States St. Lawrence University Full time

    Position Information Position Title Administrative Assistant II, Donor Relations FLSA Non-Exempt Primary Responsibilities Position Summary Under the supervision of the director of donor relations, the administrative assistant provides administrative, secretarial and clerical support of the donor relations department in a highly confidential environment....