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Document Control Clerk

3 months ago

Whitestown, United States Charles Industries, LLC. Full time

The Document Control Clerk is responsible for maintaining the assigned plant document control system and creating shop order packets for production. The position is responsible for quality reporting and implementing document changes as approved in the Product Lifecycle Management software. 

 

Duties/Responsibilities: 

  • Maintain and verify print, bill of materials (BOM), literature masters, file maintenance, procedures, and work instructions. 

  • Provide general support for the Quality System and Quality Department.  

  • Create shop order packets for production, ensuring the proper revision of print, bill of materials, and literature is obtained from Product Lifecycle Management software, inserted into the packet, stamped, and controlled, including schematic labels as required for assembly. 

  • Initiate document changes for departments in Product Lifecycle Management software. 

  • Prepare engineering change notices (ECN) and deviations. 

  • Distribute and release documents according to the timeline established. 

  • Monitor stock and process changes in Product Lifecycle Management software and communicate the product to be scrapped and reworked to Quality Manager. 

  • Prepare Quality reports using Quality Inspectors' input. 

  • Maintain all records and computer entries for all return materials authorizations (RMA). 

  • Perform other duties as assigned. 

 

 

Required Skills/Abilities:  

  • Language Skills: Read, analyze, and interpret general business documents, technical procedures, governmental regulations, standards, procedures, and manuals.  Effectively present information and respond to questions from managers, customers, visitors, and company employees. 

  • Mathematical Skills: Ability to apply concepts of fractions, addition, subtraction, division, and decimals in all units of measure.  

  • Reasoning Ability: Define problems, collect data and facts, draw valid conclusions, and recommend solutions.  Ability to interpret technical instructions and diagrams. 

  • Attention to detail. 

 

Education and Experience: 

  • High school diploma or GED. 

  • 1-3 years or related experience. 

  • Knowledge and use of measuring equipment necessary. 

  • Knowledge of Microsoft Office (Word, Excel, and PowerPoint). 

  • Knowledge and use of the ERP and Product Lifecycle Management software systems preferred. 

 

Physical Requirements:  

The physical demands described are representative of those that an employee must successfully perform.  Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.  

  • Employees are occasionally required to stand, walk, use their hands to touch, handle, and feel objects, and use tools.   

  • The employee must regularly lift and/or move up to 35 pounds, and rarely lift and/or move up to 35 pounds. Charles Industries weight rule:  35 lbs. and under can be lifted alone.  35 - 50 lbs. can be lifted by one person if they feel comfortable doing so.  50 lbs. or more requires the employee to get assistance or use a lifting device. (i.e. pallet jack, forklift, scissor table, buddy system). 

  • Vision abilities required are close, peripheral, and depth.  Must have the ability to recognize color. 

 

Work Environment:  

The work environment characteristics described are representative of those an employee encounters while performing the essential job functions. 

  • Employees regularly work in a manufacturing environment.