Staff Assistant II

2 months ago

Orlando, United States Valencia College Full time
Description of Job Function 1. Supports departmental clerical activities. Performs office management functions and coordination. Description of Job Function 2. Opens, organizes, and screens mail for supervisor. Description of Job Function 3. Answers telephone, screens and refers calls, takes messages for supervisor. Description of Job Function 4. Types and edits broad range of correspondence, documents, and reports under general supervision. Description of Job Function 5. Composes and prepares responses to routine correspondence. Description of Job Function 6. Establishes filing systems and maintains current files for the department, including files for internal and external correspondence. Description of Job Function 7. Maintains calendar and makes travel arrangements for supervisor. Description of Job Function 8. Schedules/reserves boardrooms, prepares for meetings as directed. Description of Job Function 9. Maintains department budget reports and related documentation. Prepares requisitions for supplies and materials. Description of Job Function 10. Operates standard office equipment as needed to perform tasks. Description of Job Function 11. Performs other duties as assigned.

Qualifications

Drivers License Requirement Drivers License Requirement Not Applicable Required Qualifications Required Minimum Education High school diploma or general education degree (GED). Required Field of Study Other Required Qualifications Advanced secretarial training. 

Progressively responsible experience involving staff assistance and advanced clerical/secretarial work. Required License/Certification Preferred Qualifications Preferred Education & Field of Study Preferred Type of Experience Preferred Licenses/Certification Knowledge, Skills and Abilities Knowledge, Skills and Abilities Ability to use a PC, software programs, typewriter, and office machines. 
 
Ability to take and transcribe dictation. 
 
Ability to communicate effectively orally and in writing. 
 
Strong interpersonal skills. 
 
Ability to work effectively in a diverse community and meet the needs of diverse student populations. Working Conditions General Working Conditions This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions. Job Specific Designation Supplemental Questions

Required fields are indicated with an asterisk (*).

* Please describe your progressively responsible experience involving staff/customer assistance and advanced clerical/secretarial work.

(Open Ended Question)

* Do you have experience with Excel, Word, and Outlook? Please explain your experience.

(Open Ended Question)

* Do you have experience working with students in an educational setting? If so, please explain.

(Open Ended Question)

Documents Needed to Apply Required Documents Resume/Vita Optional Documents Cover letter Transcript 1 Veterans Preference Verification Documentation Reference Letter 1 Certifications Other Documents

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