Procurement Contract Specialist IT

Found in: Talent US C2 - 2 weeks ago

Marlborough, United States Aspen Aerogels Full time
Aspen Aerogels is a rapidly growing aerogel technology company founded in 2001 to capitalize on patented advances in aerogel manufacturing. Aspen’s extensive portfolio of proprietary aerogel products are manufactured at scale and sold worldwide in the Electric Vehicle, Energy Infrastructure, and Power Generation industries. Aspen is a Tier 1/2 Automotive supplier of PyroThin thermal barriers, and our Pyrogel and Cryogel insulation products are used by virtually all leading petrochemical and refining company across more than 50 countries. We’re on a mission to build a world-class organization as we continue to grow our energy infrastructure business, and expand to meet demand for PyroThin thermal barriers in the rapidly growing Electric Vehicle sector over the next decade. We’re looking for great passionate, dynamic talent to join our team.

We are seeking a skilled Procurement Contracts Specialist to oversee and manage all aspects of IT and commercial procurement contracts within our organization. The ideal candidate will have a strong background in contract negotiation, vendor management, and a deep understanding of Software and Hardware IT procurement processes. This role requires a detail-oriented professional with excellent communication and analytical skills, capable of ensuring that contracts are effectively drafted, negotiated, and managed throughout their lifecycle.

DUTIES AND RESPONSIBILITIES:

Contract Administration:

Drafts, generates, interprets, and manages proposals and contract documents, including but not limited to software licensing agreements, SaaS agreements, purchasing agreements, professional services agreements, and other vendor contracts.  Collaborate with legal, finance, and technical teams to ensure contracts align with organizational goals and comply with relevant laws and regulations. Supports, with minimal guidance, the Sr. Manager, Supply Chain Operations in coordinating input from other organizations during the Procurement lifecycle process in accordance with internal and external customer schedules and requests. Prioritize contracts for negotiation and review by the legal team from the Supply Chain team based on the business’ changing priorities and escalated legal issues.  Ensure all contractual obligations are met, and both parties fulfill their responsibilities.

Supplier Management and Risk Mitigation:

Identify and assess potential risks associated with contracts and procurement activities. Develop and maintain strong relationships with vendors to ensuring that their performance aligns with contractual obligations. Monitor vendor compliance and address any issues or concerns promptly. Participate in supplier performance and risk assessment reviews and work with other members of the Supply Chain department to address issues accordingly. Implement risk mitigation strategies and ensure compliance with risk management policies. Validate that the supplier onboarding process have been completed and meets all necessary regulatory and compliance requirements, such as environmental regulations, safety standards, labor laws, and industry-specific certifications prior to the signing of any contracts. Work with appropriate persons to ensure that the supplier's information and transactions are properly integrated into the organization's enterprise resource planning (ERP) system. 

Collaboration and Communication:

Collaborate with various departments, including engineering, IT, legal, finance, and business units, to gather requirements and ensure contract terms meet organizational needs. Communicate contract terms and conditions to relevant stakeholders in a clear and concise manner with established executive summaries of major contract contents for gaps between negotiation iterations and the Aspen Standard. Ability to provide fact-based advice to project teams and decision makers and oversee development of market and industry analysis. Understands strategic sourcing implications of key industry trends and developments with a forward-looking insight of regulatory changes.

Continuous Improvement:

Develop and monitor department and supplier performance against agreed-upon Key Performance Indicators (KPIs) and service level agreements (SLAs). Evaluate and enhance contract management processes to improve efficiency and effectiveness. Stay informed about industry best practices and changes in regulations specifically affecting contract management and specifically IT procurement. Performs other related duties as assigned by management. Adopt and follow Aspen’s core values of Safety, Quality, Integrity, Teamwork, Customer and Innovation on both a personal and professional level.

QUALIFICATIONS:

Bachelor's degree in business, law, or a related field; additional certifications in contract management, Supply Chain or procurement are a plus. Proven experience in contract management, specifically in IT procurement and commercial contracts is a must. Experience negotiating software licenses, including SaaS agreements.  Strong understanding of legal and regulatory requirements related to contracts and procurement. Excellent negotiation, communication, and interpersonal skills. Analytical mindset with the ability to assess and mitigate risks. Familiarity with IT systems and technologies. Detail-oriented and organized, with the ability to manage multiple tasks simultaneously. If you are a results-driven individual with a passion for contract management and IT procurement, we encourage you to apply and contribute to our organization's success.

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