Administrative Assistant – Grant Project and CME

3 weeks ago

Nashville, United States Center for Nonprofit Management Full time

Job Responsibilities

Coordinate grant administrative functions including drafting communications, managing mailings, preparing reports, doing data entry, collecting program collateral, and maintaining appropriate filing systems. Submits timely grant reimbursement billings and invoices. Assists with the monitoring and maintaining of grant revenue and expense tracking, as well as managing grant time tracking  Assist with all documentation, data collection, and recordkeeping for grant compliance. Provide reports as needed.  Assist with program logistics by ordering catering and supplies, preparing event materials, and assisting with day-of logistics, as needed. Assist in the Continuing Medical Education (CME) program by maintaining participant data, performing record collection, and generating certificates to ensure proper compliance.  Supports the grant program by scheduling meetings and phone calls, making travel arrangements, preparing expense reports, and taking meeting minutes.  Help manage grant calendar. Assist with other company programs, as needed.  Other duties as assigned.

Qualifications

One year of work experience with preference given to those with grant programs or nonprofit experience. Experience with budgeting and accounting. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.  Excellent written and verbal communication skills. Excellent interpersonal skills and customer service skills. Excellent project management and organizational skills and strong attention to detail.  Ability to be a proactive team player.  Ability to handle multiple tasks, projects, and priorities effectively and professionally while meeting deadlines and managing competing priorities.  Some moderate lifting (up to 25 pounds) may be required on an occasional basis. Occasional evening and weekend work may be required. 

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