Community Events Specialist

4 weeks ago

Ann Arbor, United States University of Michigan Full time

Mission Statement

A strength of the SPH community is its commitment to attracting, training and engaging students, faculty and staff from different backgrounds, cultures, values and perspectives. We seek to create an environment that invites and values the contributions of everyone so that we can fulfill our public health mission. Toward this end, we are committed to honest and respectful dialogue, treating everyone with dignity and respect, and managing tensions and different viewpoints with maturity, sensitivity and as growth opportunities. We view this approach to diversity as fundamental to achieving our educational, research, practice and professional development goals because it provides opportunities for us to expand our horizons, learn from each other and do our best work.

Who We Are

The University of Michigan School of Public Health began its pursuit of a healthier world in . Ranked among the top public health schools in the country, Michigan Public Health educates and trains more than 1, graduate and undergraduate students each year. Our interdisciplinary strength empowers us to develop solutions to complex health challenges. We pursue a healthier, more equitable world through education, research, and action. We aim to recruit staff members who demonstrate a commitment to contributing to a diverse, equitable, and inclusive environment for all members of our community. 

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include:

Generous time off A retirement plan that provides two-for-one matching contributions with immediate vesting Many choices for comprehensive health insurance Life insurance Long-term disability coverage Flexible spending accounts for healthcare and dependent care expenses

Responsibilities*

Event Logistics Leadership and Execution

The Community Events Specialist designs and executes experiences to support school strategies and goals in collaboration with Marketing and Communications colleagues and other event partners with a primary focus on engaging internal school audiences. Design and implement logistics for several annual events for our school community including New Student Orientation, Winter Celebration, Public Health Honors, and Staff Appreciation Celebration. This includes space planning, vendor relations, contract negotiations, event design decor, staffing, and digital experiences.  Be the primary events partner with internal administrative units like Development/Alumni Relations and Diversity, Equity, and Inclusion for their school-wide events and select external engagements.  Design events that are accessible and inclusive to all attendees.  Collaborate with audio/visual vendors to create seamless multimedia experiences. Oversee the design, production, and distribution of digital and printed materials including websites, invitations/registrations, programs, and other promotional materials. Oversee on-site and technical staff for virtual and hybrid events, and vendors during events. Provide event staff with clear roles, responsibilities, accountabilities, mentoring, and support to be successful. 

Collaborative Teamwork and Partnership

Assist the External Events Manager through thought partnership and event staffing. Responsible for comprehensive entry and tracking of event tasks in the project management system to ensure transparency and accountability. Partner with Marketing and Communications colleagues to create internal communications plans, and content strategy for post-event coverage.  Implement timelines and delegate tasks to team members and staff while maintaining event ownership and the strategy.


Budget

Develop budgets for all managed events to ensure resource allocation, and reconcile all vendor payments.  Be the primary contact for community events-related purchasing, expense reporting, and budget reconciliation. Identify cost savings and efficiencies through planning and collaboration with team members and vendors.

Skills You Have

Candidates for this position are very organized, creative thinkers and experienced relationship builders. Experience working on projects both independently and collaboratively is important. We welcome candidates from diverse backgrounds who share our passion for developing solutions.

Required Qualifications*

A bachelor's degree is required and two years of events management experience with demonstrated organizational skills for events planning. The ability to initiate and analyze strategic events plans and programs that support the school's mission, brand, and strategic goals. Sound judgment to determine when information needs to be advanced to other decision-makers. Demonstrated ability to work with colleagues in a team environment. Must be able to work occasional early mornings, evenings, and weekends in person to support events. The ability to travel is necessary for this role. The position may be required to travel approximately 2-4 times a year for several days at a time for site visits, off-site events, and conference meetings.

Work Schedule

This position will have the option for a hybrid work schedule (sometimes in the office and sometimes remote). 

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