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Document Controller

3 months ago

New Albany, United States Bechtel Full time

Requisition ID: 278250 

  •  Relocation Authorized: None 
  • Telework Type: Full-Time Office/Project 
  • Work Location: New Albany, OH 

 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

 

Project Overview:

Bechtel is building a semiconductor manufacturing plant in New Albany, Ohio. We are partnering with the North America Building Trades Unions and suppliers to create several thousand new jobs and work with local education organizations to implement new training programs that will support the future talent pipeline. Bechtel Manufacturing & Technology, Inc. offers engineering, procurement, and construction services for customers in the semiconductor manufacturing, electric vehicle, and data center markets. Headquartered in Reston, Virginia, the M&T global business unit also includes colleagues working in Arizona, Ohio, Texas, India, and additional project locations around the world.

 

Job Summary:

In this role, you will provide document management support by using ECMS (Enterprise Content Management Systems), distributing, maintaining, and retrieving project records in accordance with company guidelines. You will assist with customer service, questions, issues, updates, quality checks, and project closeout activities. Your attention to detail and data accuracy will help ensure successful compliance with document and records management procedures.#LI-KL1

 

Major Responsibilities:

  • Participate in the development and implementation of the document management system and assist with establishing work processes.
  • Review, log, index, distribute, maintain, retrieve, and file a wide range of project records and revision-controlled documents (e.g., drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, change documents, etc.) in accordance with established procedures, instructions, and guidelines.
  • Perform data entry using an ECMS.
  • Assign unique document numbers to documents based on procedures.
  • Perform and document administrative quality checks on all documents.
  • Monitor and review data entry accuracy for assigned work by performing daily, weekly, and monthly quality checks to verify data accuracy. Adhere to data entry accuracy rates established by the supervisor/organization.
  • Interface with internal and external customers on a routine basis; interface with other groups in the resolution of questions, issues, or actions relating to document control matters.
  • Assist project team members in resolving questions or issues related to document numbering, work process, electronic signatures, document legibility, etc.
  • Direct the project on records security classification policy and procedures.
  • Assemble information needed to support project activities.
  • Create and/or update desktop work instructions and procedures.
  • Train others in use of software applications used for document management activities.
  • Work with project team members to ensure records are complete and accurate and compliant with procedural requirements.
  • Create and distribute document processing reports, as requested.
  • Assist with developing and implement records retention and turnover plans.
  • Assist with project closeout activities with supervisor.
  • Provide metrics to supervisor, as requested.
  • Perform other tasks as assigned by supervisors and managers.
  • Ability to work overtime on short notice as required.
  • Independently provides document and/or records management support.
  • Reviews, logs, distributes, maintains, retrieves, and files project records and revision-controlled documents (e.g., drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, change documents, etc.) in accordance with established procedures, instructions, and guidelines​.

 

Education and Experience Requirements:

  • Requires a University degree with less than 1 year of experience or 4-5 years of relevant work experience.
  • Must have the right to work and remain in the United States without sponsorship.
  • Must be able to pass a drug screen and background check.
  • Intermediate to expert proficiency in Microsoft Office Word, PowerPoint, Outlook, and Excel. A skills test may be administered.
  • Intermediate to expert proficiency in Database Entry and Filing. A skills test may be required.
  • Demonstrated knowledge of implementation and instruction on automated applications relative to document control, scheduling, and collaboration.

 

Required Knowledge, Skills, and Abilities:

  • Experience in document control practices and processes.
  • Excellent working knowledge of computer applications.
  • Function well in a fast-paced environment and deal with pressure in a professional manner.
  • Must be proactive, use individual initiative, follow assignments through to completion, be attentive to detail, produce quality products, and adhere to tight deadlines.
  • Ability to learn new software applications and train others on software use.
  • Ability to provide guidance to others in work group.
  • Possess a high degree of flexibility, have strong interpersonal skills, and a proven record as a team player.
  • Effectively deal with and adjust quickly to changing priorities.
  • Good oral and written communication skills.
  • Ability to work independently while keeping supervisor appraised of status/issues.
  • Current working experience with Aconex.
  • Prior experience working in an engineering, procurement, construction environment.
  • Prior experience with Bechtel’s software.
  • Knowledge of Bechtel’s organization structure, functions, policies and procedures, industry and regulatory standards.

 

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

 

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

 

 

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com