Assistant Administrative

3 weeks ago

Winter Park, United States REV Group Full time

Requisition ID: 21722 REV-O is the manufacturer of two industry-leading ambulance brands that build Type 1, Type 2, Type 3, and medium-duty models: Road Rescue & Wheeled Coach. With a legacy and passion to deliver mission-critical durability, our ambulances are born to perform under the most demanding conditions—and built to be as unbreakable as the spirit of those we serve. Our proud, devoted team takes tremendous pride in the vehicles we build and the first responders who use them every day. REV-O is part of the larger REV Group (NYSE: REVG), a leading manufacturer of specialty vehicles for the fire & emergency and recreation markets. REV Group’s extensive vehicle line-up includes models such as ambulances, fire trucks, terminal trucks, RV’s and much more. Our 6,500+ employees continuously demonstrate their commitment to building innovative and reliable vehicles that our customers can depend on whether for a family trip across the U.S. or when responding to an emergency. Rev Group is a veteran friendly employer and hires over 200 veterans and or those transferring out of the military each year.

Answer a multi line switchboard and greet visitors. Maintain the mailroom. Assisting sales department in administrative tasks.

Duties and responsibilities:

Answer incoming phone calls. Greet and direct visitors. Accept and distribute mail. Locate personnel for internal purposes as well as external customers/visitors. Receive in bound work orders, assign work order numbers, and put orders into Mapics system. Print out work orders and deliver to appropriate departments. Maintain supplies for mailroom and copier. Administers in and outgoing office package services and mail. Assist employees and guests with questions. Organize meetings and conference rooms. Administer Critical Reports by assigning chassis and VIN number. Update Re-cap forms and enter into Mapics. Will be required to perform other duties as requested, directed or assigned.

Qualifications/Training:

Phone systems, e-mail, and internet browsing skills required. Must have the ability to read, write, and perform mathematical computations at a level required for successful job performance. Proficient in computer use and report generation using Microsoft Office Business Suites. Pay attention to detail Working independently in the absence of supervision. Establishing and maintaining cooperative working relationships. Working independently in the absence of supervision. Must be trustworthy with highly confidential information. Able to handle an emergency situation calmly. Ability to work in a courteous and professional manner with the public and employees. Ability to type a minimum of 40wpm. Ability to read, write, comprehend and verbally communicate simple instructions, short correspondence and memos in English. Ability to multi-task in a fast-paced environment Ability to solve practical problems and deal with a variety of changing situations. Must be computer literate and have some working knowledge of a general APICS or MAPICS system.

Education/Experience:

High School Diploma or equivalent. One year Administration/multi-phone line experience

Work Environment:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Usually the employee will perform the majority of this job in an office environment.

The noise level in the work environment is usually quiet.

Personal Protective Equipment Recommended and/or Required:

Safety glasses. Earplugs. Closed toed shoes on production floor.

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