Administrative Assistant

7 hours ago


Midway, United States Heber City Full time

Heber Valley Special Service District is hiring for a part-time administrative assistant position. This is a great opportunity for someone who wants to work 10 to 15 hours per week. The hours are flexible, and some tasks can be performed from home.

This position includes office-related administrative duties such as record keeping, attending and taking minutes at meetings, accounts receivable and accounts payable, as well as assisting the district manager with other duties as assigned.

Supervised by: General Manager

Status: Part time

Working hours: Approximately 10 to 15 hours per week but varies. Attendance at monthly board meetings held in the evening and evening hay auctions several times per year.

GENERAL PURPOSE

This position is for a part-time assistant to the District Manager to handle office-related duties.

Duties include: • Preparing and sending monthly billings. • Collecting payments and making bank deposits. • Printing, scanning and filing documents. • Attending monthly board meetings and taking minutes, posting public notices, and calendaring events. • Coding and entering invoices and preparing purchase orders for payments. • Maintain records as per Utah State Archives guidelines. • Assist with budget preparation, accounting duties, and other administrative tasks as needed. • Answering phone calls and emails related to HVSSD policies and guidelines. • Assist with planning and execution of hay auctions. • Work under the guidance of the General Manager.

DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES • Exercises sound judgment and exhibits strong decision-making and problem-solving skills. • Interacts with employees in a positive manner in an office environment. • Ability to work independently and cooperatively as part of a team. • Proficiency in Microsoft Office, Teams, and QuickBooks • Optional- Ability to monitor and maintain company website. • Able to obtain and maintain Records Officer Certification from the State. • Understanding of government accounting and related requirements and guidelines.

The application and list of duties and requirements are on our website hvssd.org. Or download the full job description and application.

For questions about the position please contact the HVSSD website or call

Heber_Valley_SSD_Job_Application__1_.pdf (hvssd.org)


Successfully passing a pre-employment background check and drug screening is contingent on employment.



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