N96533 Administrative Assistant ACE Institute

2 weeks ago


Tahlequah, United States Northeastern State University Full time
Administrative Assistant for the ACE Institute
Tahlequah Campus

JOBSUMMARY

Northeastern State University’s College of Education andAlternative Certification for Educators Institute (ACE) seek an energeticself-starter to join our team. This grant funded program provides scholarshipsand coaching to non-education professionals seeking accelerated pathways towardbecoming an Oklahoma teacher.
The administrativeassistant supports the director in all aspects of ACE Institute, includingstudent inquiries admissions, summer institute, grant reports and scholarships.

MAJOR DUTIES

Assist with student admissionprocesses
Process scholarships
Assist with data collection
Support the Summer Instituteplanning and implementation
Monitor data and activities forgoal achievement and reporting
Perform other duties asassigned

KNOWLEDGE REQUIRED BY THE POSITION

Experienceworking with grant-funded programs, preferred.
Ability tomanage a detail-oriented workload
Provenability to work courteously and effectively with diverse populations.
Ability toorganize and prioritize workload during high-pressure, high-volume workloadperiods.
Goodproblem-solving skills
Experiencewith Microsoft Office and /or Google Suite
Excellentverbal and written communication skills

SUPERVISORYCONTROLS

The supervisor assigns work in terms of generalinstructions. The supervisor spot-checks work while it is being done andreviews most or all of completed work for compliance with specificinstructions, procedures, accuracy, and the nature and propriety of the finalresults.

GUIDELINES

Guidelines include the grant proposal, and universitypolicies and procedures. These guidelines are generally clear and specific, butmay require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

The work consists of related administrative duties.Frequent interruptions contribute to the complexity of the position.

The purpose of this position is to provide administrativesupport for assigned university operations. Success in this position contributes to the efficiency and effectivenessof those operations.

CONTACTS

Contacts are typically with co-workers, other collegepersonnel, students, faculty, vendors, and members of the general public.

Contacts are typically to provide services, to give or exchangeinformation, or to resolve problems.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while sitting at a desk orwhile intermittently sitting, standing, walking, bending, crouching orstooping. The employee frequently lifts light and occasionally heavy objects.

The work is typically performed in an office.

SUPERVISORY AND MANAGEMENTRESPONSIBILITY


Thisposition does not have direct supervision over assigned personnel.

MINIMUM QUALIFICATIONS

Knowledgeand level of competency commonly associated with completion of specializedtraining in the field of work, in addition to basic skills typically associatedwith an Bachelor’s degree.

Sufficientexperience to understand the basic principles relevant to the major duties ofthe position, usually associated with the completion of anapprenticeship/internship or having had a similar position for one to twoyears.

Annualsalary $33, with excellent benefits, including generous leave time.
Anticipatedhire date: 08/01/2024
Applicationsaccepted until: 07/15/2024
Note:Posting will close to applicants at 11:59 pm, CST, on the date above.


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