Mgr Foundation Operations

2 weeks ago

Overland Park, United States Johnson County Community College Full time

Position Summary:

Responsible for managing activities related to planning, developing and implementing strategic development initiatives for new and existing revenue and cultivation opportunities through gift processing and donor recognition, scholarship management and operational efficiencies within the JCCC Foundation.

This position has oversight of the JCCC Foundation scholarship program, the core mission of the Foundation, as well as daily operational functions for the Foundation. This includes all operational processes, donor database research and gift entry functions and donor recognition. This position must work with other college departments, particularly Financial Aid, as well as community donors, trustees and the Foundation Board of Directors. This position interacts closely and in partnership with all Foundation staff.

Additionally, this position is responsible for implementing and administering operational procedures in compliance with existing policies and best practices, including reviewing and recommending opportunities for improvement of daily operations. This includes discretion and oversight of the college budget, ITP purchases, software systems and donor data management. This position has significant responsibilities in the areas of gift processing to ensure all gifts are accurately recorded in the donor database (Raiser's Edge), to be reconciled in the financial database (Financial Edge), an integrated relational database system. Responsibilities also include managing the accurate input of donor information and the production of personalized donor outreach to support the strategies of the Foundation.

Required Qualifications:

Bachelor’s Degree in nonprofit management, business, finance or other related areas. Five or more years of relevant professional experience managing the operations of a similar charitable foundation or financial institution. Excellent organizational and database management skills, with high levels of personal initiative, commitment to detail and project management skills. Experience overseeing information technology and financial management practices and procedures, including high volumes of ACH transfers, daily bank deposits and account monitoring. Experience with Microsoft Office and database software required; knowledge of Blackbaud Raiser's Edge and Raisers Edge NXT required.

Preferred Qualifications:

Leadership experience in a 501(c)3 non-profit foundation supporting higher education, healthcare or similar industry. Experience with Financial Edge software. Experience monitoring and administering scholarship and/or grant award processes.

To be considered for this position we will require an application, resume, and cover letter.

*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.

Position Details: Job duties include but are not limited to:

SCHOLARSHIP MANAGEMENT - Work with Financial Aid, Foundation staff, college departments, donors, trustees and the Foundation board to determine viable scholarship criteria, selection process and awarding methods of more than $1m in annual scholarship funds. Oversees NextGen scholarship software to determine scholarship award availability each academic year. Communication and solicitation of scholarships support including donor meetings, recipient thank you letters and fund status details.  GIFT PROCESSING AND FINANCIAL OPERATIONS – Oversight of Foundation operations in concert with the Foundation Accountant. This includes gift processing, creating and implementing all financial aspects of gift records, database entry, research and donor analysis to support fundraising strategies. The enhancement of software and other digital opportunities to improve Foundation operations are determined by this position.  FOUNDATION OFFICE MANAGEMENT – Ensures efficiency by organizing office operations and procedures; designing filing systems; reviewing and approving supply requisitions; tracking office inventory and supplies, assigning and monitoring clerical and other office functions; Oversee procedures for retention, protection, retrieval, transfer, and disposal of records. Ensure all office equipment and technology is operating effectively, coordinating support from outside vendors when necessary. Assists the Director to achieve financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. This position also supports the execution of JC3 Innovations through inventory control, order processing and tracking, accounts payable and receivable as well as vendor relationships. FOUNDATION EVENT SUPPORT – In partnership and coordination with other staff, provide operational and logistical oversite for non-fundraising Foundation events. This includes a variety of Foundation board and social meetings, annual scholarship reception and other events that may occur. These activities include managing event production logistics, on-site event management and operations, and vendor contract management. Supervises assigned staff, vendors and volunteers.

*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

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