Scheduling Coordinator- HealthCare

4 weeks ago

New Albany, United States Trilogy Health Services Full time

JOIN TEAM TRILOGY

R OLE AND R ESPONSIBILITIES

Creates the campus’ four (4) week Master set schedule and posts schedule in accordance with the Scheduling Standards policy. Generates all required postings such as BIPA, daily assignment sheets, and monthly Manages nursing hours (PPD) and proper staff ratio to Monitors overtime closely with the goal of decreasing/eliminating Manages Time and Attendance, including Attendance points, buy-backs, SPU’s for cash, and SPU’s for Utilizes Smartlinx’s functionality, including posting open shifts, filling open shifts, PTO approval/denial and employee Manages, supports, and coordinates employees' PTO requests, holiday rotations, and shift Attends daily Stand Up, to discuss scheduling needs and absences. Attends campus EEM to discuss scheduling and attendance issues. Makes staffing adjustments as needed according to budgetary constraints, census fluctuations, calls-offs, and pre-planned leaves of absence. Anticipates staffing needs and takes rapid action to partner with Employee Services with the goal of minimizing open positions. Meets each new employee to review their schedule, ask what needs they have and ensure a smooth onboarding experience. Assists employees in onboarding with SmartLinx Go and discusses schedules and policies related to scheduling. Adheres to scheduling standards, Smartlinx utilization, and best Ensure campus has appropriate staffing on-call Rounds on each shift to provide review of consistent staffing Assists in developing methods for coordination of nursing services with other resident services to ensure the continuity of the residents’ total regimen of care. Participates as needed in facility surveys (inspections) made by authorized government agencies as directed by the DHS or the Executive Director. Maintains and monitors Mentor and Preceptor Assists with tracking PPD’s and required licensure. Maintains ordering and stocking of supplies. Participates in the Meal Manager Maintains ordering and stocking of supplies.

WHAT WE'RE LOOKING FOR

Q UALIFICATIONS AND E DUCATION R EQUIREMENTS

Associate degree in business related field, or equivalent combination of education, training, and experience. Minimum two (2) to three (3) years administrative and/or healthcare experience required. Exemplary computer skills that include knowledge of the Microsoft Office Suite of products.

P HYSICAL R EQUIREMENTS

Sitting, standing, bending, reaching, stretching, stooping, walking, and moving intermittently during working hours. Must be able to lift at least 50lbs. Must be able to maintain verbal and written communication with co-workers, supervisors, residents, family members, visitors, vendors, and all business associates outside of the health campus.

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