Executive Assistant to the Provost

Found in: Talent US C2 - 3 weeks ago

Washington, United States American University - Washington, D.C Full time

Description

:The Executive Assistant provides high level administrative support to the Provost. This includes managing appointments, schedules and travel arrangements to ensure the best use of the Provost's time; handling confidential information and maintaining the security of records and files; preparing documents and presentation materials; screening incoming correspondence and calls; drafting letters and reports. The Executive Assistant provides support for and maintains the Provost's strategic projects which are highly complex and involve creation and oversight of multifaceted teams. This position serves as the Provost's liaison to the community, including other University executives and key constituencies internal and external to the university, answering or resolving inquiries, or redirecting them as necessary. The Executive Assistant supervises additional staff who provide administrative support to the Office of the Provost. Essential Functions:

Provide executive-level administrative support to the Provost, including drafting and editing correspondence, preparing reports and conducting research as directed. Responsible for management of the Provost's complex calendar, travel and associated logistics. Assist with the preparation of agendas and presentations materials for meetings. Create and maintain confidential Provost's files and operational records. Responsible for researching, retention and retrieval of current or historical materials relevant to subjects, as needed. Serve as a liaison between the Office of the Provost and the President's Office, Cabinet, Vice Provosts and other key internal and external constituencies. Speaks for and advocates for the Office of the Provost.

Provides office management to ensure the smooth operation of the Office of the Provost. Serves as the Provost's Office contact person for requests made to University support offices such as Facilities Management, OIT. Responsible for oversight of central Provost's email account, researching or referral of issues and ensure appropriate responses and resolution of problems .

Support strategic and special projects. Assist with the appointment of project teams reporting to the Provost. Conduct research on key topics/issues and make recommendations. Drafts, edits and finalizes Provost's correspondence, letters, reports and operational requests to the university community. Reviews and edits reports and drafts submitted to the Provost by others for approval and signature. Assist with monitoring and reporting progress on division and units' strategic goals.

Hire, trains, and manages administrative support staff for the Office of the Provost. Provide ongoing coaching and seek opportunities for professional development to ensure a high performing and engaged staff.

Other duties as assigned by the Provost.

Coordinates special events hosted by the Provost, including the Annual Retreat, receptions for incoming/outgoing deans, vice provosts, and immediate staff, and various meetings and luncheons.

Position Type/Expected Hours of Work:

35 hours/week.

Full-time.

Exempt.

Required work schedule: 9am to 6pm Monday thru Friday, with occasional additional hours as needed.


Salary Range :

Commensurate with experience.

Supervisory Responsibilities: The Executive Assistant reports directly to the Provost and works with minimal supervision. Reporting directly to this position are a fulltime Senior Administrative Assistant and part-time administrative support personnel. Required Education and Experience:

Bachelor's degree or the equivalent in training and experience.

At least 7 years' experience providing high level administrative support, including 2 years' experience supporting an executive.

Prior editing experience with excellent attention to detail.

Preferred Education and Experience:

Prior work experience in an academic institution and prior supervisory experience are a plus.

Additional Eligibility Qualifications:

Proficiency with a variety of computer software programs including Microsoft Office Suite, and the ability to learn more complex programs (i.e. SharePoint, business intelligence reporting, etc.) are required.

Must have strong interpersonal skills and be able to work as part of a team with senior staff at AU and other universities.

Must have excellent verbal and written communication skills, time management skills, problem-solving skills, and be able to prioritize and work well under pressure.

Flexibility, reliability, and the willingness to take initiative are also required.

Must be able to exercise discretion and have good judgment in handling confidential information and resolving sensitive matters.

Benefits AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. . Other Details

Hiring offers for this position are contingent on successful completion of a background check.

Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.

Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

American University is an and employer.

Current American University Employees American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

  • Executive Administrator

    2 days ago

    Washington, United States George Washington University Full time

    The George Washington University seeks an experienced, dynamic and highly motivated executive administrator to serve a dual role, supporting both the Office of the Provost and the Department of Naval Science. The Executive Administrator reports to th Executive, Administrator, Officer, Operations, Support, Provost, Business Services

  • Executive Administrative Assistant

    15 hours ago

    Washington, United States The Building People, LLC Full time

    The Building People has an opening for an Executive Administrative Assistant to support our federal client. The Executive Administrative Assistant IV will perform a variety of administrative functions to support the operations of a program office. Pe Administrative Assistant, Executive, Administrative, Assistant, Operations, Support, Property Management

  • Executive Assistant

    2 days ago

    Washington, United States Randstad North America, Inc. Full time

    Our client is a not-for-profit organization with a great mission behind them! They are looking for a detail oriented Executive/ Administrative Assistant with 4 years of administrative, data entry, and/or database management experience. This will be a Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    Washington, United States Robert Half Full time

    Executive Assistant ~Investment Firm D.C. area $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established Investment Firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and Executive office. The Executive...

  • Executive Assistant

    Found in: Appcast US C2 - 2 weeks ago

    Washington, United States Robert Half Full time

    Executive Assistant ~Investment Firm D.C. area $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established Investment Firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and Executive office. The Executive...

  • Executive Assistant

    2 weeks ago

    Washington, United States Robert Half Full time

    Executive Assistant ~Investment Firm D.C. area $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established Investment Firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and Executive office. The Executive...

  • Senior Executive Assistant

    2 weeks ago

    Washington, United States The Green Technology Group Full time

    Job DescriptionJob DescriptionSenior Executive AssistantLocation:  (ON SITE - DC)Department: Department of Veterans Affairs (VA)Type: Full TimeMinimum Experience: ExperiencedSecurity Clearance Level: Ability to pass a background checkMilitary Veterans and individuals with disabilities are encouraged to apply!The Green Technology Group, LLC (TGTG) is...

  • Senior Executive Assistant

    4 days ago

    Washington, United States The Green Technology Group Full time

    Job DescriptionJob DescriptionSenior Executive AssistantLocation:  (ON SITE - DC)Department: Department of Veterans Affairs (VA)Type: Full TimeMinimum Experience: ExperiencedSecurity Clearance Level: Ability to pass a background checkMilitary Veterans and individuals with disabilities are encouraged to apply!The Green Technology Group, LLC (TGTG) is...

  • Executive Assistant

    2 days ago

    Washington, United States Arnold Ventures, LLC Full time

    Arnold Ventures is seeking a motivated individual to join the Administration team. This individual will perform a variety of administrative tasks and support our senior executives and team members as assigned. This role reports to the Director of Off Executive Assistant, Executive, Office Manager, Assistant, Business Services, Support

  • Executive Assistant

    2 days ago

    Washington, United States Sparks Personnel Services, Inc. Full time

    Support executive level directors in daily operations, acting as the point of contact for all external inquiries regarding the director. Answer, screen, and transfer phone calls or take messages for your supervisor. Coordinate travel arrangements inc Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    2 weeks ago

    Washington, United States Tudor Place Foundation, Inc. Full time

    Job DescriptionJob DescriptionTudor Place Historic House & Garden, a 5 ½ acre historic estate located in the Georgetown neighborhood of Washington, DC, is seeking an Executive Assistant. This position advances the mission of Tudor Place by providing administrative support to the Executive Director, including managing appointments, preparing correspondence...

  • Executive Assistant

    6 days ago

    Washington, United States Movement for Community-led Development Full time

    MCLD-US is a membership based 501(c)3 association registered in the US. It is part of a network over 2000 local civil society organizations and international NGOs across 17 National Associations. The Executive assistant will be the glue that holds the organization together. They will work closely with the Executive Director, MCLD US, Executive Coordinator,...

  • Executive Assistant

    2 days ago

    Washington, United States RWD Consulting, LLC Full time

    Executive Assistant ALL APPLICANT MUST POSSESS A CURRENT TOP SECRET CLEARANCE TO BE CONSIDEREDThe Executive Assistant supports the Principle Deputy Assistant Secretary, Deputy Assistant Secretary, Directors, and Assistant Secretary-level personnel, as required. Prepares Action Memos for approval and signature. Keeps Executive officers advised of developments...

  • Executive Assistant

    Found in: Appcast Linkedin GBL C2 - 2 days ago

    Washington, United States LHH Full time

    We are seeking a highly organized and proactive Executive Assistant to support our executive team in managing their day-to-day operations. This is a contract to hire opportunity and we're seeking candidates who can start immediately!The ideal candidate will be adept at multitasking, possess exceptional communication skills, and exhibit a high level of...

  • Executive Assistant

    Found in: Appcast US C2 - 15 hours ago

    Washington, United States LHH Full time

    We are seeking a highly organized and proactive Executive Assistant to support our executive team in managing their day-to-day operations. This is a contract to hire opportunity and we're seeking candidates who can start immediately!The ideal candidate will be adept at multitasking, possess exceptional communication skills, and exhibit a high level of...

  • Executive Personal Assistant- Washington D.C.

    2 days ago

    Washington, United States The Calendar Group Full time

    Job DescriptionJob DescriptionOur client is searching for an Executive Family Assistant to support their family of four in Washington, DC. Candidates should have household management experience and have supported C level executives in their professional and personal day to day. The ideal candidate will be organized, resourceful, poised, and professional....

  • Executive Assistant

    Found in: Appcast Linkedin GBL C2 - 3 weeks ago

    Washington, United States LHH Full time

    LHH is currently partnering with a well-known non profit in the Washington, DC area looking to bring on an Executive Assistant for long term temp contract with the potential to be brought on permanent. The contract will begin ASAP. The position requires 5 days a week onsite. The ideal candidate will have 2+ years of strong Executive Administrative support...

  • Executive Assistant

    Found in: Appcast US C2 - 2 weeks ago

    Washington, United States LHH Full time

    LHH is currently partnering with a well-known non profit in the Washington, DC area looking to bring on an Executive Assistant for long term temp contract with the potential to be brought on permanent. The contract will begin ASAP. The position requires 5 days a week onsite. The ideal candidate will have 2+ years of strong Executive Administrative support...

  • Executive Assistant

    2 days ago

    Washington, United States Howard University Hospital Full time

    With over 150 years of caring for our community and each other in the Washington DC area, Howard University Hospital has a world-renowned reputation for high-quality, patient-centric care. Howard University Hospital is the nations only teaching hospital located on the campus of a Historically Black University and has created a superior learning environment,...

  • Executive Assistant

    4 days ago

    Washington, United States American Economic Liberties Project Full time

    **About American Economic Liberties Project** The American Economic Liberties Project is a non-partisan, non-profit 501(c)3 organization dedicated to fighting monopoly power. We combine policy and regulatory expertise with strategic communications, coalition-building, and advocacy campaigns to help ensure policymakers protect workers, small businesses,...