Department Administrator, Dermatology

4 weeks ago

Dallas, United States UT Southwestern Full time

SUMMARY

The Department Administrator role for Dermatology will partner with the Department Chair and other institutional leaders in the operations and strategic planning of the department as it relates to budget planning, fiscal and resource planning/administration, human resource utilization, policy administration, and coordination of activities with other entities. This position is in an office environment.

EXPERIENCE AND EDUCATION

REQUIRED

·Bachelor’s degree in Business Administration or related field.

·Six (6) years of directly related experience.

·Three (3) years in supervisory/management capacity.

·Applicants without the stated preferred degree, but with significant additional related experience may be considered.

PREFERRED

·Master’s degree in Business or Healthcare Administration.

·Eight (8) years directly related experience.

·Four (4) years in supervisory/ management capacity.

JOB DUTIES

·Partners with the Department Chair/Center Director and other institutional leaders in the operations and strategic planning of the department as it relates to budget planning, fiscal and resource planning/administration, human resource utilization, policy administration, and coordination of activities with other entities.

·Provides strategic leadership, oversight, and management over all aspects of the day-to-day administration of the department; works in close collaboration with departmental leadership to implement strategic and operational plans. Participates in departmental strategic planning to ensure that the developed goals align with the organization\’s goals and contribute toward cost containment and maximizing research productivity.

·Supports and partners with the Chief Operating Officer for Academic Affairs on School of Medicine and Health System goals and other administrative and financial issues.

·Manages administrative matters related to the development of new and existing programs; conducts ongoing analyses of operational functioning within the department, develops and implements new or amended procedures as needed; develops quantitative metrics to measure the financial and operational impact of decisions and actions; oversees all office and research space assignments and prioritization of capital requests, including equipment and space renovations.

·Advises the department and institution on fiscal matters; ensures fiscal control through a reliable system of expenditure and revenue management; provides support to leadership in managing and monitoring individual financial management issues; monitors budget and fiscal performance, recommending corrective action where appropriate; prepares and analyzes financial reports; sets up and monitors appropriate internal control practices; provides accurate up-to-date financial information to Department Chair/Center Director and departmental leadership to support the successful financial management of the department.

·Oversees departmental human resource activities including, but not limited to, recruitment, interviewing, selection, visa management, salary analysis and sourcing, disciplinary actions, leave administration, employee development, and performance evaluations of classified staff, faculty, trainees, and fellows.

·Creates and develops business plans and models and proposes changes associated with funding lines, departmental research and educational activities, and faculty compensation where appropriate; helps to educate department leadership in management and strategic planning for research and educational programs; facilitates partnerships and strategic alliances for research expansion and engagement with the community.

·Directs the administration of the research enterprise within the department; directs grant administration, recommends and develops new grant funding and supports the preparation of major research proposals from a financial and administrative perspective.

·Oversees the administrative component of the promotion and tenure and faculty appointment process and ensures the department is following the appropriate policies working in partnership with the School of Medicine Dean\’s Office.

·Develops programs and standards of performance to continually measure and evaluate safety, service and quality improvement, monitors standards through the implementation of training, allocation of resources and application of corrective actions as necessary.

·Provides administrative direction to the educational programs of the department under the direction of the Chair/Director; supervises appropriate staff and provides coordination and oversight of educational functions.

·Provides administrative direction to the research support of the department; in collaboration with the Chair/Director, ensures compliance with institutional guidelines and state and federal laws.

·Represents the Chair/Director in his or her absence on administrative and fiscal matters.

·Consistently attends meetings and has an institutional minded view when representing the department on administrative and financial issues. Establishes and maintains working relationships with organizational peers, serves on committees, ensures that department responds to institutional requests and completes projects in a timely fashion.

·Sets a tone of service excellence for the department and is collaborative in nature focusing on data-based decision-making.

·**Other Duties: Performs other duties as assigned.

To learn more about the benefits UT Southwestern offers, visit 

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