Administrative Assistant

2 weeks ago

McLean, United States Open Systems Technologies Corporation Full time

Open Systems Technologies Corporation is a leader in the government contracting marketplace, providing Enterprise Security and Cloud Computing solutions to support large organizations. Our capabilities include supplying federal government entities and private businesses with software development, scientific and engineering technical assistance, systems integration, and enterprise security. Since its founding in 1996, OST has been committed to delivering high-quality, best-in-class results that bring added value to our clients while investing in our employees' futures by providing exciting projects to work on, and robust benefits to include technical training and certifications, relocation assistance and a 401K match with immediate vesting.

Open Systems Technologies is looking for Administrative Assistants to work in support of the Intelligence community.

The Administrative Assistant IV (AA) will regularly interact with senior staff and senior managers around the mission center and in other components. This position will serve as part of a team of 5 support staff supporting 19 Mission Center Front Office Seniors. However, this position, along with one other contractor, will provide principal support to 7 Front Office Seniors, while providing backup support to the other support team members.

Responsibilities:

  • Daily tasks include Front Office calendar support, meeting room scheduling and overall senior preparedness.
  • The work is both transactional and dynamic, requiring strong organizational and multi-tasking skills to track action items and taskings that have competing priorities and deadlines.
  • The work requires strong oral and written communication skills. The work product is a reflection of the ExDir's staff; office communications must not contain misspellings and grammatical errors. Extreme discretion is required.
  • The resource will by privy to a good amount of sensitive information. Extreme adherence to the need-to-know principle is required.
  • Due to the nature of the work, the ExDir staff cannot support maxiflex schedules.
  • No lifting or moving is required. The resource will not be required to be standing for long periods of time, unless using a standing desk.
  • Key systems include but are not limited to intermediate knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), Skype, and Sponsor-specific systems, such as the Sponsor Access Request System, Sponsor Travel System, Sponsor Directorate communication databases.
  • Sponsor will provide OJT on specific mission systems.
  • The AA will not supervise or train others.
  • Candidate will be managing calendars of multiple seniors and must have the ability to reschedule existing meetings to meet shifting mission priorities.
  • The resource will have increasing autonomy to manage calendar based on demonstrated organizational skills and sound judgment.
  • The AA will be responsible for processing access requests for new ExDir/Front Office staff.
  • Submit requests to remove access when staff departs.
  • Maintain office rosters, phone trees, and contact cards.
  • No requirement to serve as vault custodian.

Required Qualifications:

  • Clearance: TS/SCI w FS Poly
  • HS Diploma and 7 years of relevant experience or equivalent combination of education and experience
  • The AA shall be available during core office hours between 0900 and l500 hours, Monday through Friday. The resource may arrive earlier or stay later, as long as support is provided during core office hours.
  • Proficient in Word, Excel, Outlook, and PowerPoint
  • The resource shall be proficient upon arrival in Microsoft Office and Skype.
  • Able to perform duties with minimal supervision and some team interaction.

BENEFITS

OST is an Equal Opportunity Employer and has been operating since 1996 providing support on various contracts with Government agencies. We offer a comprehensive benefits package that includes 3 weeks paid time off, 11 Federal Holidays, medical/dental coverage, STD, LTD, Life Insurance, AD&D, 401k with up to 4% match, and end-of-year profit sharing.

PDN-9c0fc680-4bb8-40cc-be3c-d3bcae9943f7

  • Administrative Assistant

    2 weeks ago

    McLean, United States The MITRE Corporation Full time

    Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges—and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work...

  • Administrative Assistant

    3 weeks ago

    McLean, United States Hilton Full time

    Administrative Assistant **This role is based at our corporate office in McLean, VA** This is your chance to be part of a team of industry experts in the hospitality space! As an Administrative Assistant, you will lead all administrative tasks supporting a segment of our senior executives (Vice President and above). **HOW WE WILL SUPPORT YOU** Hilton is...

  • Senior Administrative Assistant

    2 months ago

    McLean, United States Capital One Financial Corporation Full time

    You are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives complex schedules through prioritization and organiza Administrative, Administrative Assistant, Assistant, Support, Risk, Senior, Technology, Banking

  • Education and Administrative Assistant

    2 weeks ago

    McLean, United States Tutoring Club of McLeanN. ArlingtonFalls Church Full time

    **Experienced Education and Administrative Assistant**:Weekday mornings free! **About Us**: Tutoring Club is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce. Voted Best Tutoring Service, Best SAT/ACT Test Prep Provider, Best College Advisor, and a Best Enrichment Program by the readers of _The Sun Gazette _and...

  • Administrative Assistant V

    3 weeks ago

    McLean, United States SAIC Full time

    Job ID: 2405651 **Location**:REMOTE WORK, VA, US **Date Posted**:2024-04-18 **Category**:Administration **Subcategory**:Administrative Assistant **Schedule**:Full-time **Shift**:Day Job **Travel**:No **Minimum Clearance Required**:None **Clearance Level Must Be Able to Obtain**:None **Potential for Remote Work**:No **Description** SAIC is seeking...

  • Administrative Assistant

    3 weeks ago

    McLean, United States BAE Systems Full time

    **Job Description **BAE Systems is looking for a dynamic Functional Support Specialist/Administrator. The selected applicant will provide administrative support to the Program Management Office (PMO). The Individual will perform administrative and officer support activities for multiple managers. Duties may include, fielding telephone calls, receiving and...

  • Senior Administrative Assistant

    3 weeks ago

    McLean, United States Capital One Full time

    Center 1 (19052), United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Card Risk Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will...

  • Senior Administrative Assistant

    2 weeks ago

    McLean, United States Capital One Full time

    Center 1 (19052), United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Litigation Legal Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You...

  • Senior Administrative Assistant

    4 weeks ago

    McLean, United States Capital One Full time

    West Creek 7 (12077), United States of America, Richmond, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Card Legal Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You...

  • Administrative Assistant at a Law Firm

    3 weeks ago

    McLean, United States Epiq Systems, Inc. Full time

    It's fun to work at a company where people truly believe in what they are doing! **Job Description**: Administrative Assistant at a Law Firm Join our prestigious law firm client in Northern Virginia as an Administrative Assistant supporting the Director of Administration (DOA). We are seeking a proactive individual, with a commitment to exceptional client...

  • Administrative Support Assistant Iii

    4 weeks ago

    McLean, United States Capital One Full time

    Center 1 (19052), United States of America, McLean, Virginia Administrative Support Assistant III Capital One is looking for an exceptionally bright, multitasking, and self-motivated Administrative Support Assistant III to support 4 to 5 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative...

  • Senior Administrative Assistant

    2 months ago

    McLean, United States Capital One Financial Corporation Full time

    You are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives complex schedules through prioritization and organiza Administrative, Administrative Assistant, Executive, Assistant, Support, Recruiting, Technology, Banking

  • Senior Administrative Assistant

    2 weeks ago

    McLean, United States Capital One Full time

    Center 3 (19075), United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) Enterprise Platforms Technology Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy...

  • Senior Administrative Assistant

    2 weeks ago

    McLean, United States Capital One Full time

    Center 3 (19075), United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) Enterprise Consumer Product Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy...

  • Lead Administrative Assistant

    2 weeks ago

    McLean, United States The MITRE Corporation Full time

    Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges—and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work...

  • Executive Administrative Assistant

    3 weeks ago

    McLean, United States Ntiva, Inc Full time

    **Are you looking for limitless career opportunities? Do you have a growth mindset, and like to take initiative? **If yes, then Ntiva is the right place for you! At Ntiva, we have a saying - “We exist to grow each other.” Our focus is helping each other, our clients and our families grow both personally and professionally. Sound like something you could...

  • Human Resources Assistant

    1 week ago

    McLean, United States Hilton Full time

    Human Resources Assistant / Administrator( Job Number: HOT0AQVT) Work Locations :Hilton Brazzaville Les Tours Jumelles Hotel & ResidencesRue MoundzeliLes Tours JumellesQ832C2F A Human Resource Assistant is responsible for managing HR administration responsibilities to deliver an excellent staff experience while supporting employee relations and...

  • Executive Administrative Assistant

    4 weeks ago

    Mclean, United States Ntiva Full time

    Are you looking for limitless career opportunities? Do you have a growth mindset, and like to take initiative? If yes, then Ntiva is the right place for you! At Ntiva, we have a saying - "We exist to grow each other." Our focus is helping each other, our clients and our families grow both personally and professionally. Sound like something you could get in...

  • Administrative Assistant to Vp

    3 weeks ago

    McLean, United States Northrop Grumman Full time

    **Requisition ID: R10159895**: - ** Category**: Administrative Services - **Location**: McLean, Virginia, United States of America - **Clearance Type**: None - **Telecommute**: No - Teleworking not available for this position - **Shift**: Not Applicable (United States of America) - **Travel Required**: Yes, 10% of the Time - **Relocation Assistance**:...

  • Manager, Administrative Assistant Recruiting

    3 weeks ago

    McLean, United States Capital One Full time

    Locations: VA - McLean, United States of America, McLean, Virginia Manager, Administrative Assistant Recruiting Roles and Responsibilities - Client management - working with senior hiring managers, Chiefs of Staff and other Professional TA Recruiting leaders to understand recruiting needs and develop targeted strategies to meet hiring goals - Leading a...