Billing Analyst

2 weeks ago

Santa Monica, United States GOODWIN Full time

Make an impact at Goodwin, where we partner with our clients to practice law with integrity, ingenuity, agility and ambition. We are in the business of building authentic, long-term relationships with our clients, who are some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. Our immersive understanding of these industries – combined with our expertise across high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions – sets us apart. Our Global Operations Team – all business professionals of the firm – was named the “Best Business Team” by The American Lawyer.

The Billing Analyst - Temporary will be primarily responsible for ensuring that client and matter information is harmonized across all systems; in accordance to the engagement framework and outside counsel guidelines.  Requirements entail supporting the billing department with billing processes, rates and fee arrangements, and system configuration governance/compliance to ensure accurate and timely entry into the firm’s billing system, while maintaining a high level of customer service. The Billing Analyst will analyze data to support pricing proposals, monitor alternative fee arrangements and provide reports to internal and external stakeholders, and support the annual standard rate review process.

What you do:

  • Assign or create bill groups to new clients/matters.

  • Update client/matter designations and industry codes.

  • Update contact names and addresses (update any outstanding prebills)

  • Bill group creations and matter consolidations

  • Review and update the billing system to ensure that client and matter fee arrangements are implemented in accordance with the engagement framework and outside counsel guidelines.

  • Input financial and non-financial information into the firm’s systems and assess compliance with internal and external budgeting policies.

  • Create split payor invoices, including setting up payors that are not clients and creating the bill groups.

  • Prepare reports for partners regarding designations and client, matter and portfolio reporting.

  • Reassign all designations for all departed attorneys.

  • Client and matter reporting for transition of departing attorneys.

  • Reopen and inactivate/closed matters for Account Payable

  • Close client and matter numbers according to established process

  • Maintain client/matter maintenance information.

  • Collaborate with billing and finance teams with overall related requests.

  • Other duties and responsibilities as assigned by the Billing Compliance Manager and by the Managing Director of Billing and Collections.

Who you are:

  • 1-3 years of experience working in a professional services time and materials billing environment, law firm billing experience preferred.

  • Ability to adhere to and apply billing department policies and procedures. 

  • Excellent analytical skills and high level of attention to detail

  • Strong written and oral communication skills

  • Advanced MS Excel

  • Ability to provide a high level of customer service in a fast-paced environment.

  • Ability to handle a high volume of tasks while maintaining attention to detail and prioritizing as necessary.

  • Proficiency in MS Office, MS Word, PowerPoint and Aderant/Expert.

#LI-DNI

Consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Goodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful discrimination on the basis of race, color, gender, gender identity or expression, age, religion, national origin, citizenship status,  disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.

Please note: Various agencies of the United States government require employers to collect information on applicants and employees. The National Association of Law Placement (NALP) and certain clients request us to keep track of certain aggregate information regarding lawyers. EEO information requested on this application is for purposes of compliance with these recordkeeping and reporting requirements and to determine recruiting and employment patterns. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.

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