Purchasing Coordinator

2 weeks ago

Humboldt County, United States The California State University Full time

Purchasing Coordinator

Enterprise Services
Job #538534
Close Date: Monday, May 27, 2024

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #538534) Administrative Analyst/Specialist I - Exempt, Purchasing Coordinator, Salary Range: $4,379 - $7,922 monthly. Hiring Range: $4,379 - $4,598 monthly. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in the Enterprise Services Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at .

Position Summary:

The Purchasing Coordinator has purchasing responsibility for a variety of diverse purchasing activities in the Enterprise Services. Typical activities include purchasing of commodities of a technical and specialized nature and/or developing ordinary purchases or service agreements. Items or services purchased may range from those acquired directly from the vendor/contractor with little or no modification to unique, scarce, or custom-made items requiring creative development of original specifications, with minimal supervision or assistance. Resolution of conflicts between providers and end-users is an integral part of this position. Accuracy and record keeping are crucial for the department.

Key Responsibilities:

Procurement for Housing, Residence Life, Conferences, Off-Campus Housing, Dining and Bookstore funds, Career Center, and Assist with Children’s Center – 30%

Responsible for ProCards and associated processing, requisitions for PO’s, direct pays, blanket PO’s, & hospitality expense verification documentation, and reconciliation.

Vendor Support – 25%

Work with vendors to provide solutions and problem solve.

Administration and Support – 30%

Monitors, reviews, and reconciles departmental expenditures. Completes and reviews Concur travel authorization requests and reimbursements. Works with Residence Life programming procurement needs, including training of their staff on proper procurement procedures. Tracks revenue sources and ensures proper billing takes place yearly. Works with Housing Facilities team on improvement projects.

Provides support at major events like Move in, Move out, etc. – 5%

Supports departmental needs and other duties as assigned – 5%

Other Duties as Assigned – 5%

Knowledge, Skills, and Abilities Associated with this Position Include:

Thorough knowledge of policies, procedures, and outside regulations. Ability to learn, interpret, and apply a wide variety of policies and procedures. Ability to analyze data and make accurate projections. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative, independently organize and plan work and projects, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best course of action. Ability to compile, write, and present reports. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Ability to train others on new skills and procedures and provide lead work direction. Experience building and sustaining collaborative working relationships with a variety of individuals from diverse backgrounds.

Minimum Qualifications:

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Valid CA Class C Driver’s License required.

Preferred Qualifications:

Knowledge of CSU purchasing Knowledge of PeopleSoft & OBI Knowledge of Concur Knowledge of CSU Buy Experience with ProCard reconciliation

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:55 . on Monday, May 27, 2024.

Any inquiries about this recruitment can be directed to

and any questions you have may be submitted to

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