Scheduling Project Coordinator

2 weeks ago

Clayton, United States MT & Associates, LLC Full time
Benefits:
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Vision insurance

Scheduling & Administrative Coordinator


Are you driven by the desire to make a meaningful impact? Do you value how your skills can create positive change? At our company, we appreciate individuals like you who are passionate about making content accessible to the Deaf community.

As a woman-owned sign language and accessibility company, we are seeking a dynamic, multitasking, and energetic individual to join our team. The ideal candidate is detail-oriented, thrives in a lively environment, and approaches goals with a heart-centered mindset. We're looking for someone committed to long-term growth and professional advancement within our exceptional team.

Qualifications


  • Education and Experience:
  • Bachelor’s degree (Preferred).
  • Proven working experience in scheduling sign language interpreters (Preferred)
  • Understand sign language interpreter certification levels, licensure, and standards
  • Skills:
  • Solid organizational skills, including attention to detail and multitasking abilities
  • Excellent client-facing and internal communication skills
  • Excellent written and verbal communication skills
  • Strong working knowledge of Microsoft Office
  • Tech savvy and high ability to problem solve
  • Ability to meet and exceed deadlines
Why We Love Coming to Work at MT&A


  • Our team is small, mighty, and we actually like each other
  • Trust and respect are part of our culture
  • Team member ideas matter and have impact
  • We all have a passion to help people and we get to do just that every day
  • Oh, and the boring but important stuff – we get paid every two weeks, we have health insurance, and paid time off
  • On Wednesdays we wear pink
As a Scheduling Coordinator you'll be the backbone of our business, managing multiple tasks at once and keeping us all on track. You'll need to be an expert in time management, teamwork, attention to detail, project management, and have a passion for diversity and inclusion all while keeping your cool under pressure. You will be a key member of our team, responsible for keeping our schedule on track, our clients happy, and our business running like a well-oiled machine.

Responsibilities Summary


  • Scheduling of Accessibility Services:
  • Obtain information from customers for scheduling of services
  • Coordinate and schedule services with contractors/providers via text, email, phone, or otherwise for scheduling
  • Ensure that all projects are delivered on time, within scope, and within budget.
  • Retention of customers
  • Participate in standby-support services
  • Payments & Invoicing:
  • After services are rendered, submit final accurate invoices to QuickBooks for customer billing
  • Send invoices to customers for payments
  • Collect payments from customers
  • Generate reports for contractor and employee payments, submit to payroll
  • Contractor Recruitment & Retainment:
  • Recruit and interview contractors 
  • Onboarding of contractors is complete and accurate
  • Retention of contractors
  • Administrative:
  • Support website, company newsletter, and other marketing materials for customers and recruiting
  • Generate Standard Operating Procedures and Specification Sheets for all tasks
  • Other duties as assigned
  • Creative Projects:
  • Post-Production: Interpreting, Captioning, audio descriptions (training provided)
  • Planning or presenting workshops
  • Other creative projects as assigned
Personal Attributes


  • Ability to manage multiple priorities under pressure, in a fast paced environment
  • Strong problem-solving skills
  • High level of personal and professional integrity
  • Ability to work independently and as part of a team
  • Strong analytical and critical thinking abilities
  • Self-directed, motivated, and solutions-focused
Working Conditions (Remote or Hybrid)


  • Ability to travel onsite as needed
  • Ability to work remotely and have a private office
  • High speed internet that can withhold requirements for remote work
  • Located in the St. Louis Metro Area (Preferred)
If you said HECK YES to all of this then we want you to join our team Apply now so we can meet you


This is a remote position.

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