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Agent's Assistant

7 months ago

Philadelphia, United States Erica Bantom Martin - State Farm Agent Full time
Job description

Our Agency Owner is looking for a well-organized Executive Assistant to provide business and personal support for a growing office. This is a great opportunity to establish working relationships with customers, our team, and our Corporate office, and contribute to the overall efficiency of our organization.

US APPLICANTS ONLY


Job Duties:


  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
  • Act as the point of contact among executives, employees, clients and other external partners
  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
  • Scheduling of meetings/appointments
  • Creating systems and procedures for the Agent's activities
  • Providing high-level, confidential support to the Agent
  • Managing content creation for social media channels and analytics, CRM systems as needed
  • Managing pre and post-event logistics including travel, and product sales at engagements
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
  • Facilitating and following up on sales and appointments
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Travel and event arrangements for Agent
  • Personal duties for Agent as assigned
  • Other duties and responsibilities, as assigned
Qualifications & Requirements:


  • Minimum 2 years administrative support
  • Able to travel to all parts of the US and/or International
  • Flexibility, dependability, and adaptability
  • Excellent oral, written, and interpersonal communication skills
  • Excellent organizational skills and ability to process and manage projects in a fast-paced environment
  • Discretion and trustworthiness
  • Driven, Professional, Proactive; takes initiative and autonomous worker
  • Quick thinker; creative
  • Self-motivated, results-oriented and strong attention to detail
Knowledge, Skills, and Abilities


  • Proven ability to work in a fast-paced, always-changing environment
  • Strong computer skills, MS Word, Excel, and PowerPoint
  • Detail-oriented with a strong attention to detail
  • Ability to work independently to meet deadlines
  • Strong problem-solving ability
  • Ability to read, write, and communicate in the English language
Pay Scale: $18-21/hr based on experience with 30 or more hours available per week

Opportunity for bonuses and incentives

Job Type: Part-time

Salary: $19.00 - $22.00 per hour

Benefits:

  • Flexible schedule
  • Paid time off
  • Professional development assistance
Schedule:

  • Monday to Friday
Ability to commute/relocate:

  • Philadelphia, PA 19146: Reliably commute or planning to relocate before starting work (Required)
Education:

  • Associate (Preferred)
Experience:

  • Microsoft PowerPoint: 2 years (Preferred)
  • Administrative Experience: 2 years (Preferred)
  • Executive Assistant: 2 years (Required)
Work Location: Hybrid remote in Philadelphia, PA 19146