Payroll Coordinator

4 weeks ago

Largo, United States Sunstar Paramedics Full time
Position Title: Payroll/HR Coordinator

Department: Payroll

Reports to: Payroll Supervisor

Supervises: N/A

Classification: Nonexempt

POSITION SUMMARY

This position is primarily for the duties of the payroll department. Responsibilities are not limited not limited to the preparation and transmission of the biweekly payroll for the Sunstar operation. This role also offers support to the Human Resources department. This position will interact with all employees including, but not limited to, Field Operations Supervisors, Departmental Directors, and Employee Services.

KEY RESPONSIBILITIES
  • Manage workflow to ensure all payroll transactions are processed accurately and timely
  • Perform login resets for HRIS and Scheduling systems and prepare access letters for new hires
  • Front-line communication with all employees via telephone or in person on related payroll topics
  • Audit and maintain bonus tracking, scholarship agreements and other incentive programs
  • Daily maintenance of the payroll system, including data entry and processing sick and vacation requests
  • Assist in final compiling and editing of the bi-weekly payroll. Includes data entry of Incentive Program bonus, CME, and calculation and data entry of all retroactive payments
  • Maintain employee time sheet files
  • Calculate and project insurance arrears for employees going on leave. Formulate payment plans
  • Respond to and resolve payroll inquiries and make corresponding changes, as necessary
  • Reconcile payroll prior to transmission and validate confirmed reports
  • Process all verification of employment and income; current or past including 13-week wage statements
  • Prepare access letters for all new hires (HR System Ultipro and timekeeping system)
  • Regular maintenance and scanning/filing of personnel records, paper and electronic
  • Responsible for entering qualifying employees in the First Responders rewards. Maintain DEO ER portal
  • Maintain confidentiality regarding employee personnel files and salary
  • Establish and maintain proactive, positive working relationships with all levels of personnel within the company, outside agencies and customers
  • Responsible for adhering to all company policies and procedures, and code of conduct
  • Perform other such duties as may be required
REQUIREMENTS
  • Must be able to work Monday - Friday 8 am to 5 pm
  • Depending on pay cycle, may need to work a Sat or Sun approaching a holiday
POSITION QUALIFICATIONS

EXPERIENCE
  • High school diploma or equivalent
  • Proficient computer skills including Microsoft Office and UKG HRIS/Payroll system or similar platform
  • Minimum 6 months experience in payroll with 500+ employees
COMPETENCIES
  • Professional oral and written communication skills
  • Effective Customer Service techniques
  • Good interpersonal skills
  • Self-motivated
  • Ability to multi-task and work without direct supervision
  • Knowledge of basic payroll skills with basic math skills
  • Demonstrated skill in the successful completion of multiple, simultaneous, and rapidly emergent tasks
WORKING ENVIRONMENT
  • Professional office environment
  • Travel rarely
PHYSICAL REQUIREMENTS
  • Occasionally: Walking inside, carrying no greater than 25 pounds, kneeling, stooping, bending, leaning
  • Frequently: Hearing/listening, clear speech, touching, typing
  • Constantly: Sitting, seeing
  • Must be able to perform the essential duties of the position with or without a reasonable accommodation

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