Human Resources Assistant

3 weeks ago

Waukegan, United States Henry Broch Foods Full time

Job DescriptionJob Description

Summary: Customer service focused position reporting to the HR manager. Front desk answering phones, admin duties and all-around team player who is ready to make a difference and grow with our company. This person will also process orders for material or merchandise received by mail, telephone, or personally from customer or company employee by performing the following duties.

Essential Duties and Responsibilities include the following.

·         Scheduling of Temporary Personnel on a daily basis.

·         Key Fob/security maintenance.

·         Sign in/out sheets management/maintenance.

·         Working with agencies for temporary personnel.

·         Assist with managing and submitting payroll.

·         Maintain locker/key/combinations for all 3 buildings.

·         Daily review of prior day’s employee time, adjusting as needed for accuracy.

·         Weekly payroll processing through 3rd party provider.

·         New employee onboarding.

·         Assist and rollout the Safety Training Programs to all employees.

·         Administers all employee enrollments and exits.

·         Monitors all employee deductions and reconciles against provider billing statements.

·         Tracks and manages all employee absences, time-off, and vacation accruals.

·         Do weekly payroll OT Report. Run, maintain and manipulate reports in Excel.

·         Assists employees with payroll and benefits inquires.

·         Responsible for creating, maintaining and auditing employee personnel files and other HR related files.

·         Assisting in the execution of our Random Drug Test and Company Driver Program.

·         Active participation/working on the monthly newsletter to employees.

·         Edit and proofread memos, emails, presentations and reports.

·         Screen calls and monitor front desk.

·         Manage calendars and coordinate meetings and events.

·         Arrange travel plans and prepare expense reimbursements.

·         Enter data, run ad hoc reports using excel.

·         Data entry including sales orders, purchase orders, and shipping documents.

·         Customers/Suppliers communications.

·         Support sales staff.

·         Creating Orders via our proprietary system and setting up returns/credits as needed.

·         Scheduling of freight via web-based portal.

·         Provide customers with product pricing, availability, and alternatives.

·         Communication with warehouse/shipping departments to ensure prompt order delivery.

·         Shipping via UPS, FedEx, DHL, both domestic and international shipments.

·         Arranging freight quotes with our approved vendors to move materials or equipment between locations.

·         Ordering office supplies.

·         Filing and clerical assistance.

·         Write and distribute email, correspondence memos, letters, faxes and forms.

·         Take detailed minutes during meetings and distribute as needed.

·         Mail distribution and answer main phone line/direct dials.

·         Greet and welcome guests.

·         Ability to do mail merge and do mass mailings.

·         Maintenance and cleaning of the copy room and lobby areas.

·         Maintain a high level of confidentiality at all times.

·         Support special departmental projects and initiatives.

·         Other duties as assigned.

Qualifications to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·         Bachelor's degree preferred.

·         High School Diploma or General Education Degree (GED) required.

·         2+ years as an Administrative Assistant or equivalent experience in Human Resources.

·         Excellent organizational and time management skills.

·         Excellent verbal and written communication skills.

·         Excellent proofreading and editing skills.

·         Proficient in Microsoft Office.

·         Can handle sensitive information with integrity and confidentiality.

·         Must be flexible and adapt to changing priorities.

·         Provides a high level of customer service at all times.

·         Must be a team player and detail-oriented.

·         Ability to effectively organize and prioritize work to produce required results.

·         Comfortable training/teaching fellow employees.

·         Must have ability to speak, read and write English. Bilingual is a plus (English/Spanish).

·         Must be able to comply and pass GMP requirements/classes/trainings.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·         Must be able to sit, stand, bend, lift, push, pull, stoop, walk, and move frequently during working hours.

·         Must be able to lift 30 lbs. floor to waist, lift 10 lbs. waist to shoulder, lift and carry 30 lbs., and push/pull 40 lbs.

·         Works in an office and manufacturing environment.

Specialized Skills & Other Requirements:

·         Must be able to think outside the box.

·         Oral Communication,

·         Written Communication, Team Work, Organizational Support, Professionalism, and Adaptability.

·         Drive for Results/Follow Through/Multitasking/Flexibility.

·         Interpersonal Skills-Maintains Confidentiality.

·         Knowledge of HR laws/rules.

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