Accounting Administrative Assistant

2 weeks ago

Kennedy Space Center, United States Sonesta International Hotels Full time
Job Description Summary

The Shared Services Accounting Administrative Assistant is responsible for supporting the Finance Shared Services Center (FSSC) Leadership and Management team through processing financial transactions for the Shared Service center cost centers, as well as supporting Shared Services teams with data scrubbing, and reporting on various projects.

Job Description

  • Shared Services Financial Transaction Processing
    • Accounts Payable - Efficiently and accurately enter invoices into the Yardi AP system, verifying invoice details, including accuracy of amounts, proper coding, etc, while adhering to all established policies and procedures
    • General Ledger Review - Conduct regular reviews of the general ledger to identify potential reclassifications or adjustments, collaborating with the finance & FP&A teams to investigate and resolve any discrepancies or errors, ensuring compliance with accounting standards and internal controls
    • Accrual Preparation - Prepare accruals for expenses incurred but not yet recorded in the accounting period, particularly contracted recurring services and temporary labor, while working closely with department heads to gather necessary information, presenting accruals for review to the Sr. Director
    • Financial Reporting Support - Assist in the preparation of financial reports by providing accurate and timely data, contributing to the analysis of financial data to support decision-making processes
  • Data Scrubbing and Analysis - Conduct data scrubbing activities to ensure accuracy and completeness of financial data on various Shared Service Center projects, performing reconciliations between various systems and data sources to identify and resolve discrepancies
  • Documentation and Compliance - Maintain organized and records of accounting transactions documentation, ensure audit standards, and assisting in audits by providing requested information timely
  • Communication and Collaboration
    • Communicate effectively with vendors, internal stakeholders, and team members to resolve issues and inquiries related to shared services costs centers and processes
    • Collaborate with the Sr. Director and other team members to achieve departmental goals through assisting in preparation of presentation materials, reports, and other documentation for meetings and presentations
    • Provide support and assistance to team members within the Shared Services department as needed
Key Competencies Required
  • Technical:
    • General knowledge of finance and accounting activities for a shared service center or hotel
    • Analytical skills and the ability to identify and resolve issues.
    • Proficient in with MS Office applications (Outlook, Word, Powerpoint)
    • Basic knowledge of the ERP system functionality and transactions
  • Behavioral (Do the Right Thing)
    • Treat each other with respect
    • Commit to the team
    • Be authentic and real
    • Communicate openly, honestly, and clearly
  • Behavioral (Go Beyond)
    • Exceed expectations
    • Hold yourself and others accountable
    • Continuously improve
    • Dig deeper and find ways to succeed
Qualifications and Skills

A candidate for this position must possess the following applicable knowledge, skills and abilities and be able to demonstrate and provide applicable examples to support his/her competency.
  • Bachelor's degree in accounting, finance, hospitality management or a related field OR Associate's degree in above fields with 1+ year experience in a role with relevant job responsibilities OR 2+ years' experience in role supporting financial transactions, AP, some journal entries in either a Shared Service or hospitality role
  • Proficient with Microsoft Word, Excel, PowerPoint, Internet Explorer and Outlook
  • Ability to proactively communicate and work effectively with shared service center leaders and staff, corporate leadership, and other SSC stakeholders
  • Demonstrate ability to use technology to improve processes and efficiencies
  • Strong attention to detail and commitment to high quality work
  • Ability to multi-task and meet deadlines required
  • Ability to work effectively both independently and as part of a team
  • Commitment to maintaining confidentiality and integrity in handling financial information
Additional Job Information/Anticipated

Pay Range

Pay Range: $21.00 to $24.00 per hour. Base pay offer may vary depending on various factors, including but not limited to job related knowledge, skills and job specific/overall experience

Benefits

Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:
  • Medical, Dental and Vision Insurance
  • Health Savings Account with Company Match
  • 401(k) Retirement Plan with Company Match
  • Paid Vacation and Sick Days
  • Sonesta Hotel Discounts
  • Educational Assistance
  • Paid Parental Leave
  • Company Paid Life Insurance
  • Company Paid Short Term and Long Term Disability Insurance
  • Various Employee Perks and Discounts


Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.

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