Accounts Payable Clerk
1 month ago
Position Type: Full Time
Job Description
Role and Responsibilities
Under direct supervision, is responsible for providing financial and administrative in order to ensure effective, efficient and accurate financial and administrative operations including (but not restricted to):
Process and prepare payments and check requests. Gathers any back up information needed for check approval, weekly and as needed
Matches vendor invoices and shippers to purchase order information and resolves discrepancies.
Responds to inquiries from department personnel and vendors; maintains auditable records, Data Entry (SAP)
Process non-inventory and inventory Purchase orders
Prepare, fax and mail business correspondence as needed, i.e. liability insurance, etc.
Copying, filing, faxing, sorting and compiling various reports, spreadsheets, etc. Answering telephones and responds to caller inquiries; performs other duties as assigned.
Task Competencies:
Equipment Used - Personal computer and related equipment (databases, spread sheets, word processing, monitor, keyboard, etc.); telephone; shredding machine; printer; copier; fax; typewriter; desk; files; storage cabinets; calculator.
Software used - Microsoft Office Word/Excel, Internet Explorer/Netscape, SAP and Legacy/Net Term system.
Environmental Conditions - Office setting; overhead and indirect lighting; fluctuating internal climate control; some exposure to weather fluctuations when running errands.
Physical Requirements - Sitting for extended periods; prolonged exposure to computer monitors; must prioritize well and focus on completion of assigned tasks; must operate various input/output devices including keyboard and computer "mouse"; maintains a positive and objective "customer service" approach and attitude even when confronted with difficult situations.
Accountability - Takes personal responsibility for all work activities and personal actions and acknowledges mistakes and failures without blaming others. Client/Customer Service Orientation - Takes personal responsibility for dealing with and/or correcting customer service issues and concerns.
Dependability/Efficiency - Strives to complete activities/projects in a timely manner on or before scheduled deadlines with minimal errors.
Interpersonal Skills - Demonstrates an ability to work effectively with others employing self-regulation to manage interactions with other students and staff. Respect and Valuing Diversity - Demonstrates the ability to recognize, understand, accept and appreciate the value of workplace diversity; respects the practices, values, and points of view of other individuals and groups.
Ethics - Demonstrates the ability to adhere to an appropriate and effective set of core values and beliefs and to act in line with those values.
Quality Assurance/Attention to Detail - Accomplishes tasks through concern for all aspects of the job, no matter how small. Accurately checks processes and tasks and follows up.
Daily routine requirements:
Arrive for scheduled work hours promptly at 8:00am.
Dress code minimum - business casual; no cutoff skirts, pants or tops, ragged jeans, t-shirts or tank tops.
Maintain work area and equipment in a clean and orderly condition.
Education/Experience
Must have a high school diploma or a GED and,
One to three years work experience in an accounts payable position or a combination of education, training and experience which provides the desired knowledge, skills and abilities necessary to perform the job.
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