Receptionist - Brentwood, TN

4 weeks ago

Brentwood, United States Comrise Full time

Job Title: Administrative Assistant/Receptionist

Location: 110 Winners Circle Brentwood TN 37027

Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our office and staff. This role plays a vital part in ensuring the smooth day-to-day operations of the department. The ideal candidate will possess strong communication, interpersonal, and organizational skills, with the ability to prioritize tasks and thrive in a fast-paced environment.

Responsibilities:

  • Guest Relations & Administration:Greet visitors and guests professionally.
  • Manage and prioritize multiple phone lines, including answering calls, directing inquiries, and taking messages.
  • Manage and distribute incoming and outgoing mail and packages.
  • Maintain accurate and up-to-date employee mailbox and nameplates.
  • Scheduling & Travel:Schedule meetings and appointments for staff, including reserving conference rooms.
  • Assist with travel arrangements and expense reports.
  • Office Management:Order and maintain office supplies, equipment, and refreshments.
  • Maintain a clean and organized work environment, including kitchen, supply room, copy room, lobby, and meeting rooms.
  • Coordinate and assist with department events.
  • Problem-Solving & Communication:Identify and initiate solutions for physical office concerns (e.g., A/C, lighting, key-making).
  • Act as a point of contact for internal and external inquiries, directing them to appropriate personnel.
  • Update and maintain department rosters and distribution lists.

Qualifications:

  • High school diploma or GED required.
  • Associate's or Bachelor's degree in Business Administration preferred.
  • Minimum 2 years of experience in an administrative setting.
  • Proven ability to work independently, manage multiple tasks simultaneously, and prioritize effectively.
  • Strong interpersonal, communication, and organizational skills.
  • Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).
  • Ability to maintain confidentiality and adhere to company policies.

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