Human Resources Assistant/Payroll

3 weeks ago

Denver, United States Education Affiliates Full time
Job Description

HR/Payroll Assistant

The HR/Payroll Assistant supports and represents the Business Office in addition to all departments of the College, including the President and Director of the Business Operations along with other officers of the company as needed. This position reports to the Director of Business Operations.

Responsibilities

Specific duties include, but are not limited to the following:

HR/Other Duties:

  • Responsible for receiving and responding to resumes during any given recruitment process for the organization.
  • Provide status report of recruiting activities – such as quantity of resumes received to the President and Director of Business Operations.
  • Provide interviewing and retention training to management as needed.
  • Assist with the development and documentation of HR policies and procedures as needed. Proactively monitor and review HR policies to ensure compliance with current legislation.
  • Develop and maintain job descriptions in conjunction with management. Ensure consistency with format and presentation of job descriptions.
  • Facilitate new hire orientations.
  • Maintain employee files (i.e. job application, W-4, garnishments, and other required documentation).
  • Enter new hires in all databases as required.
  • Maintain staff/faculty database and credentials for the College.
  • Process transcript requests for all employees.
  • Process employee verifications for all full-time faculty.
  • Inform/train employees on the enrollment process.
  • Assist and process separation paperwork for separated employees.
  • Assist with accreditation reports as needed.
  • Assists the Director of Business Operations with human resource and payroll functions including PTO, benefits, insurance and regulatory items.
  • Openly communicate with department via the DSN_HR/Payroll email address.
  • Handle student or staff issues professionally and in a timely manner.
  • Maintain confidentiality of all business records and information.
  • Develop proficiency of operating systems in the accounting department
  • Provide other clerical and administrative support as needed.


Payroll Duties:
  • Process all payroll: Set up new employees on payroll system, Maintain rates of pay in payroll worksheet as well as the PTO worksheet.
  • Receive all timesheets for payroll and process for appropriate authorization.
  • Process all adjunct contracts before the start of each quarter.

  • Maintain data for adjunct contracts on a regular basis.


Requirements

Qualifications

Proficient in the use of Microsoft Office applications, Excel required and Access a plus; as well as excellent verbal and written skills; the ability to handle multiple tasks, upbeat, professional, and possess a team player attitude. Excellent time management and organizational skills. Must be a hands-on person who is able to maintain a professional and friendly demeanor and represent the company in a professional manner with all customers, personnel, vendors, and students. Bachelor’s degree required, Master’s degree preferred. SHRM/PHR certified desirable but not necessary. Minimum two years experience in business or legal setting, and ADP Payroll experience preferred.

Classification

The HR/Payroll Assistant position is a non-exempt full-time position. Work hours may vary daily and evening hours may be needed.

Physical and Mental Requirements

The HR/Payroll Assistant must be able to use a personal computer, and other office equipment, and work in an environment that can be fast paced and stressful at times. This position requires physical mobility throughout the facility.

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