Grant Financial Administrator

3 weeks ago

Stratford, United States Stratford Public Schools Full time
Position Type:
Administration

Date Posted:
4/12/2024

Location:
Administration Center

Date Available:
Immediately

Closing Date:
05/12/2024

Supervisor: Chief Operating Officer

Purpose: Supports and complements the goals and vision of the Board of Education by locating, acquiring, and managing available funds to supplement and enhance the school district's budget and the Town of Stratford budget as possible.

Scope:

Under the general direction of the Chief Operating Officer, the Grant Financial Administrator provides leadership in researching, writing, receiving, budgeting and managing the grants process on behalf of the school district. Liaison to various community boards, councils, and groups on behalf of the Superintendent of Stratford Public School.

The Grant Financial Administrator works collaboratively with faculty, staff, Board of Education members, and town employees to acquire available grant monies that support district programs and initiatives. This includes, but is not limited to, identifying, writing and producing grant proposals, managing federal, state, local, corporate and private grants for district projects and programs, and coordinating partnership initiatives with businesses, industries, governmental agencies, and other educational institutions on behalf of the school district. The Grant Financial Administrator also works to manage the grant budgets to ensure the grant are spent appropriately and within the appropriate timelines.

Responsibilities:
  • Develops, writes, and submits all grant proposals and applications.
  • Matches district goals and priorities with grant opportunities.
  • Coordinates, prepares, and submits all Consolidated Grant Applications, and other grants as assigned.
  • Prepares and oversees all school construction grants.
  • Monitors grants and assures compliance with all local, state and federal regulations pertaining to the grant program under his/her direction.
  • Maintains current and accurate financial records related to grant funded programs.
  • Works with the Pupil Services Department on reporting for Excess Cost grants.
  • Maintains a reference library on grant funding including Internet resources and up-to-date databases on all past and current grant activity.
  • Develops and maintains a positive and professional attitude towards grants-seeking by providing professional leadership and an understanding of the contributions grants make for the district, students, and community.
  • Conducts grant research utilizing various databases, publications, and through networking.
  • Disseminates information about potential federal, state, and private funding opportunities relevant to the district's priorities to appropriate individuals and groups.
  • Provides knowledge, leadership, and assistance regarding grant programs to the Superintendent and Board of Education to assist with the determination of the appropriateness of project ideas for grant proposals.
  • Prepares grant fund recipients to monitor and report on fund/project status in accordance with related requirements.
  • Cooperates with the finance office and municipal government to manage grants budgets and financial reporting requirements in accordance with auditor requirements.
  • Ensures grant records are prepared, housed, and archived by the district accordingly.
  • Makes periodic reports to the Board of Education.
  • Prepares and submits required reports to appropriate agencies.
  • Meets and works with staff to generate grant proposal ideas.
  • Works with members of the business community to discuss and promote grant proposals that meet the needs of the district and town.
  • Seeks and forms collaborations with colleges, universities, and priority school districts to enhance grant opportunities.
  • Performs other related duties as assigned.
Essential Functions:

Grant administration, editing, and reporting; funding opportunity acquisition and evaluation; budget development and monitoring; research; work collaboratively with individuals within and outside the district; and, excellent written and interpersonal communication skills are essential.

Skill Requirements:
  • Possesses effective management, organizational, budgeting, and planning skills.
  • Works and effectively communicates with elected and appointed officials, administrators, faculty, staff, and parents from a variety of economic and cultural backgrounds.
  • Collaborates with other institutions of education, K-12 schools, public agencies at the local, state, and national levels, as well as businesses, corporations, and partnerships.
  • Functions equally well in both team and independent work environments.
  • Possesses excellent electronic, written, and oral communication skills.
  • Exhibits solid knowledge of external funding sources, budget preparation, and grant report writing techniques.
  • Possesses proficient research skills.
  • Demonstrates knowledge of rules and regulations governing the management of school board grant budgets and the financial reporting requirements associated with the same.
  • Experience with the State of CT grant system.
  • Experience with financial software systems.
  • Possesses an understanding of the expectations of funding agencies, foundations and corporations.
Qualification Requirements:

Minimum Qualifications
  • The position requires a Bachelor's degree with coursework in fields that contribute to writing, research, and communication skills and successful experience in developing and obtaining grants from federal, state, local, corporate, and private funding agencies.
  • Proficient in Microsoft Office Suite; knowledge of Google Office Suite desired.
  • Excellent organization skills, grant writing, creation and maintenance of budgets.
  • Knowledge and experience in school operation.
Desired Qualifications:
  • Master's degree with coursework in fields that contribute to writing, research, and communication skills is desired.
  • Three (3) years comprehensive grant administration experience, including budget development and management within an education setting, with a proven history of grant submissions to public and private agencies, is desired.
  • Background in finance; municipal experience preferred.
Salary:
  • Commensurate with experience.

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