Accounting Coordinator

4 weeks ago

Visalia, United States Stardom Employment Consultants Full time

About the job Accounting Coordinator

Overview:As an Accounting Coordinator, you will be responsible for providing administrative and operational support to the accounting department. This role requires strong organizational skills, attention to detail, and the ability to effectively manage multiple tasks simultaneously. You will play a vital role in ensuring the smooth operation of accounting processes and procedures.

Responsibilities:

  1. Accounts Payable and Receivable Support:

    • Assist with processing vendor invoices and employee expense reports.
    • Ensure timely and accurate payments to vendors and reimbursements to employees.
    • Monitor accounts receivable aging and follow up on overdue payments.
    • Prepare and send customer invoices as needed.
  2. Financial Data Entry and Record Keeping:

    • Enter financial transactions into the accounting system with precision and accuracy.
    • Maintain organized and up-to-date accounting records and files.
    • Assist in the preparation of financial reports and statements.
  3. Billing and Collections:

    • Generate billing statements and invoices for customers.
    • Monitor billing cycles and follow up on outstanding invoices.
    • Coordinate with customers to resolve billing discrepancies or disputes.
  4. Expense Management:

    • Reconcile corporate credit card statements and ensure compliance with company policies.
    • Track and reconcile employee expenses and reimbursements.
    • Assist in the preparation of expense reports and analysis.
  5. Vendor Management:

    • Maintain vendor files and documentation, including W-9 forms and vendor contracts.
    • Communicate with vendors regarding payment inquiries and discrepancies.
    • Assist in vendor selection and onboarding processes as needed.
  6. Financial Reporting Support:

    • Assist in the preparation of month-end and year-end financial reports.
    • Provide support for audits and financial reviews.
    • Generate ad-hoc reports and analysis as requested.
  7. General Administrative Support:

    • Assist with administrative tasks such as filing, scanning, and mailing.
    • Respond to inquiries from internal and external stakeholders in a timely and professional manner.
    • Coordinate meetings and appointments for the accounting team.

Requirements:
  • Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
  • Previous experience in an accounting or finance role preferred.
  • Proficiency in Microsoft Office applications, particularly Excel and Word.
  • Familiarity with accounting software (e.g., QuickBooks, SAP) is a plus.
  • Strong attention to detail and accuracy in data entry.
  • Excellent organizational and time-management skills.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong communication and interpersonal skills.

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