Human Resources Student Assistant

3 weeks ago

Long Beach, United States Associated Students Inc Full time
GENERAL STATEMENT

Under the direction of full-time ASI HR staff, the Human Resources Operations Assistant provides administrative assistance in support of the Human Resources department. The incumbent is tasked with administrative duties relating to many HR functions and may be assigned special projects in a variety of areas.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Serves as the first point of contact for the human resources office. Answers telephone calls, routes calls to appropriate staff and monitors shared email inboxes for inquiries. Provides general information regarding job openings and other routine human resources questions.

2. Assists with the processing and filing of forms for employee personnel files. Organizes HR documents in storage and maintains organization among physical and digital office files.

3. Enters data into the human resources information system (HRIS). Tasks include standard data entry processes and ad-hoc projects to audit data quality.

4. Assists with the facilitation of onboarding activities for new staff. Processes and files forms, enters data into appropriate systems, prepares name badges for student employees, and serves as a back-up for facilitating new hire orientations.

5. Assists ASI HR staff with the development of communications and other administrative/clerical tasks that supports employee relations and the office’s operational responsibilities.

6. Undertakes special projects as assigned. Projects may include research, writing/copyediting, and data reconciliation

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

MINIMUM QUALIFICATIONS

Education and Experience

One year of previous work experience in any environment is preferred, but no previous experience or specific educational background is required.

Knowledge and Abilities
  • Working knowledge of the fundamental activities and operations of a personnel office, or ability to rapidly acquire such knowledge as a condition of continued employment.
  • General knowledge computer operations.
  • Ability to read and interpret policy statements, correspondence, and memos.
  • Ability to write simple correspondence.
  • Ability to effectively present information in one-on-one and small group situations to employees of the organization.
  • Ability to add, subtract, multiply, and divide in all units of measure using common sense understanding to carry out detailed written or oral instructions.
  • Ability to deal with problems involving several concrete variables in standardized situations.


Other Qualifications

Concurrent enrollment in six or more units at CSULB.

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