Billing Coordinator

4 weeks ago

Augusta, United States TRC Companies Full time

Responsibilities:

Company Description:

TRC Companies, Inc. a pioneer in ground-breaking scientific and engineering developments since the 1960s, is an engineering consulting firm that provides integrated services to the energy, environmental and infrastructure markets. TRC serves a broad range of clients in government and industry, implementing complex projects from initial concept to delivery and operation.

Our Finance Department is actively growing and is looking for a Billing Coordinator.

The pay rate is $18/hour plus 3 weeks PTO and full benefits.

Overview:

As a Billing Coordinator, your primary responsibility is to ensure accurate and timely billing processes within the organization. You will play a crucial role in maintaining financial records, coordinating with various departments, and addressing inquiries from clients or internal stakeholders. This position requires attention to detail, organizational skills, and a strong understanding of billing procedures.

Responsibilities Include:

  • Billing Process:
    • Generate and submit draft invoices to Project Managers accurately and in a timely manner.
    • Verify billing data to ensure accuracy and completeness in accordance with specific project contract documentation.
    • Review changes with Project Managers as necessary and timely complete and submit changes.
    • Compile invoice support and backup documentation required for each invoice.
    • Prepare and submit final invoices to Client
    • Collaborate with relevant departments to gather necessary information for billing.
  • Record Keeping:
    • Maintain organized and up-to-date billing records.
    • Track and document all billing-related transactions.
    • Generate regular reports to provide insights into billing activities.
  • Communication:
    • Interact with clients to address billing inquiries and resolve discrepancies.
    • Work closely with internal teams, including sales, finance, and operations, to obtain necessary information for billing.
  • Compliance:
    • Ensure adherence to billing policies, procedures, and regulatory requirements.
    • Provide support for client audits of project billings.
  • Problem Resolution:
    • Investigate and resolve billing discrepancies or issues.
    • Collaborate with other departments to resolve billing-related challenges.
  • Quality Control:
    • Conduct regular audits to maintain the accuracy of billing information.
    • Implement quality control measures to improve billing processes.
  • Reporting:
    • Prepare and present regular reports on billing activities to management.
    • Analyze billing data to identify trends or areas for improvement.


Qualifications:

Required Skills:

  • Proven experience in billing, finance, or a related role.
  • Proficient Excel skills
  • Deadline-driven with the ability to prioritize tasks.
  • Strong attention to detail and accuracy.
  • Excellent communication and interpersonal skills.
  • Ability to work collaboratively in a team environment.
  • Problem-solving skills and ability to handle complex billing issues.
  • Knowledge of relevant laws, regulations, and best practices.
  • Exceptionally customer-focused with strong interpersonal skills.
  • Adaptability to changes in billing processes or software.

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