Operations and Maintenance Administrator

4 weeks ago

Cypress, United States Abacus Full time
Description:
This position will be onsite at LAX Airport

Role Summary: This role will be focused on delivering high caliber results, on predetermined timelines, while assisting to manage workflow processes related to all aspects of Contract Compliance Management. This role must be well organized, have high digital acumen and aptitude, and maintain great interpersonal skills to effectively communicate with both internal and external customers.

Principal Duties:
- Develop and deliver customer reports. Collect all information, maintain organized databases of information, format a presentable report within a specific time range.
- Maintain CMMS database including equipment history, status, work order management, preventative maintenance scheduling.
- Provide contract booking documents such as subcontracts, PO's, invoice collection and tracking, and other finance related matters.
- Provide administrative support to management team for assigned site. Perform simple account balancing and reconciliation
- Be first line of communication to customer, building occupants, and project company.
- Be responsive with telephone calls, emails, and electronic generated work orders.
- Post information to records and databases. Assist maintaining organized document storage databases
- Provide research, problem solving, and insight into increasing business processes and efficiencies.
- Provide a professionally maintained office environment. Responsible for product orderings and inventory.
- Attend and document meetings during all project phases at various sites
- Perform other duties necessary to provide general administrative support to the O&M team
- Focus will be to lead JCI's Contract Management related to Diversity & Inclusion.
- Maintain B2Gnow Small Business Enterprise (SBE) system.
- Monitor, audit and enforce Labor Compliance Program in accordance with DIR accepted practices.
- Maintain Certified Payroll system, LCPtracker.
- Perform other duties necessary to provide general administrative support to the O&M team.
- Other duties as assigned.

Requirements: Bachelor's degree or equivalent education preferred. High school diploma with 3-5 years similar work experience required. Five years working experiences related to Workforce contract compliance requirements, data collection, document generation. Computer skills to include word processing, spreadsheet, project scheduling tools, desktop publishing and database applications. Proficiency in Microsoft Office Suite, MS Outlook, and data entry required. Ability to work independently. Good organizational skills with attention to detail. Ability to handle multiple tasks and prioritize workload accordingly. Interpersonal skills to effectively communicate with both internal and external customers. Is this a government funded project? Yes Will this position be remote? Not Remote - report to worksite/office Worker Pay Type for Distribution Recruited Payrolled Candidate Information (if applicable) (No Value) ssignment Start Time 8am ssignment End Time 4:30pm Hours per Day 8 Hours per Week 40 Total Hours 1,048.00
ttachment:

Job Title: Program Compliance Specialist

This position will be onsite at LAX Airport

Role Summary: This role will be focused on delivering high caliber results, on predetermined timelines, while assisting to manage workflow processes related to all aspects of Contract Compliance Management. This role must be well organized, have high digital acumen and aptitude, and maintain great interpersonal skills to effectively communicate with both internal and external customers.

Principal Duties:
  • Develop and deliver customer reports. Collect all information, maintain organized databases of information, format a presentable report within a specific time range.
  • Maintain CMMS database including equipment history, status, work order management, preventative maintenance scheduling.
  • Provide contract booking documents such as subcontracts, PO's, invoice collection and tracking, and other finance related matters.
  • Provide administrative support to management team for assigned site. Perform simple account balancing and reconciliation
  • Be first line of communication to customer, building occupants, and project company.
  • Be responsive with telephone calls, emails, and electronic generated work orders.
  • Post information to records and databases. Assist maintaining organized document storage databases
  • Provide research, problem solving, and insight into increasing business processes and efficiencies.
  • Provide a professionally maintained office environment. Responsible for product orderings and inventory.
  • Attend and document meetings during all project phases at various sites
  • Perform other duties necessary to provide general administrative support to the O&M team
  • Focus will be to lead JCI's Contract Management related to Diversity & Inclusion.
  • Maintain B2Gnow Small Business Enterprise (SBE) system.
  • Monitor, audit and enforce Labor Compliance Program in accordance with DIR accepted practices.
  • Maintain Certified Payroll system, LCPtracker.
  • Perform other duties necessary to provide general administrative support to the O&M team.
  • Other duties as assigned.

Requirements: Bachelor's degree or equivalent education preferred. High school diploma with 3-5 years similar work experience required. Five years working experiences related to Workforce contract compliance requirements, data collection, document generation. Computer skills to include word processing, spreadsheet, project scheduling tools, desktop publishing and database applications. Proficiency in Microsoft Office Suite, MS Outlook, and data entry required. Ability to work independently. Good organizational skills with attention to detail. Ability to handle multiple tasks and prioritize workload accordingly. Interpersonal skills to effectively communicate with both internal and external customers.

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