Accounts Payable Specialist

4 weeks ago


Trenton, United States KENNEDYS LAW LLP Full time

Kennedys is looking for a full-time Accounting/Accounts Payable Specialist to join our US Finance team. The successful Accounting Specialist will work as part of the Accounting team, alongside the Billing, Collections, and Finance Database teams, to provide accounting support to Kennedys US internal and external clients.

Team

Our global Finance team is comprised of Billing, Collections, Financial Planning and Reporting, Management Accountants, Credit Control, Legal Accounting and Financial Operations Database professionals located in the UK, US, and Far East.

Kennedys' US Finance team supports the US offices by producing timely and accurate financial and management information. It also provides reporting solutions and operational support to maintain the high standard of service offered to the firm's internal and external clients.

Our US Finance team is headquartered in Basking Ridge, New Jersey.

Key Responsibilities

Supporting US offices, ensuring compliance with firm's policy and client retainers or jurisdictional rules and regulations at all times

Accurate and timely processing of day to day transactions through firm's office and client accounts, including entering/authorizing payments on the banking system, posting payments/receipts and registering disbursement vouchers

Dealing with all internal and external clients in a timely professional, polite and proactive manner

Managing high volume workflow, maintaining a strong attention to detail and accuracy

Assisting with and resolving day-to-day queries received in to the team

Informing and updating management on complex and time-consuming queries/requests day-to-day workflow is maintained

Reviewing and Sorting Team Mail

Daily monitoring, categorizing and handling E-mails and Requests received to the Team Email Address in Service Desk Plus

Processing billable and non-billable vendor invoices into Elite and/or Chrome River

Reviewing and processing Vendor Statements

Reviewing daily bank activity

Posting bank transactions & payments to Elite

Maintaining Daily Cash Forecast Spreadsheets

Posting, Reviewing & Approving Chrome River Transactions

Processing Check Requests and Vendor & Expense Payment Runs

Scanning and saving vendor invoices, bank statements and other department documents

Processing client/vendor refunds

Responding to Annual Audits

Providing back-up & Support to the Accounting Tea

Required Experience

Strong proficiency in MS Excel

Experience working with clients, vendors and/or customers

Strong attention to detail

Experience with basic Accounting functions

Experience with banking platforms

Previous law firm/legal accounting experience (preferred)

Knowledge of 3E Legal System (preferred)

Knowledge of Chrome River (preferred)

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

*Where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

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