Human Resources Assistant at UN-Habitat

4 weeks ago

Burbank, United States Jobwebkenya Full time

Job Description (adsbygoogle = window.adsbygoogle || []).push({}); The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The Urban Economy Branch of UN-Habitat has the mandate to promote local capabilities of local governments to develop financial instruments to keep pace with the demands of rapid urbanization. The Urban Economy Branch has the mandate to promote plans and provide support for more efficient, socially inclusive, better integrated and connected cities that foster sustainable urban development.ResponsibilitiesWithin delegated authority, the Human Resources Assistant will coordinate various actions related to the administration of the Organization’s human resource activities, e.g recruitment, placement, promotion, re-location, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN Rules and procedures – as such is responsible for the following duties; Initiates, reviews, processes and follows-up on actions related to the administration of the Organization’s human resources activities. Reviews and processes personnel actions through Umoja. Monitors due dates for staff contract extensions/separations and initiates for processing electronically and for completion by reviewing and processing personnel actions. Assists in reviewing requests for classification for the Agency and provides advice and answers general queries on classification procedures and processes. Launches and Prepares Vacancy Announcements in INSPIRA in consultation with the Hiring Managers, for clearance by the Supervisor (including assisting with the identification of screening questions). Maintains related files for vacancy management and for tracking of status and data management. Assists in the coordination and management of in-house training activities and liaise with UNON Staff Development Unit on the UNON provided training activities. Assists in the management of the UN-Habitat JPO programme, including the preparation of cost estimates for submission to donors. Responds to enquiries and in liaison with UNON as necessary, provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service. duties and responsibilities, and entitlements under the Staff Rules and Regulations. Coordinates and provides support to staff members frequently both at Headquarters and in the field on issues with regard to human resources activities. Prepares written response to queries concerning HR related matters. Provides general office support services: processes drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains/records (electronic and paper); monitors deadlines, etc. Drafts routine correspondence to respond to enquiries in respect to relevant administrative and personnel matters. Performs other duties as required RequirementsCompetencies PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education High school diploma or equivalent is required.Post secondary diploma in Administration, human resources or related field. Work Experience Seven years of progressively responsible experience in human resources management, administrative services or related area is required.A thorough knowledge of UMOJA application is desirable.Knowledge of United Nations policies and staff rules and regulations in the area of Human Resources and Post Management is regarded is desirable.1 year or more of experience in data analytics or related area is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

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