Settlement Administrator

At Van Metre, we believe that each employee contributes directly to our growth, success, and culture. We seek out candidates who love to challenge themselves and work with others to fulfill this role. Van Metre currently has a Settlement Administrator position available in our New Homes Division This position is a hybrid (remote and in-office) position, reporting to the Broadlands Headquarters and Van Metre sites as necessary.

The Settlement Administrator is responsible for overseeing all administrative aspects of each home settlement and coordinating with the sales team, lender, title company, and accounting team to ensure all parties have the necessary documentation and information for settlement.

Essential Functions:

• Manage essential customer documents in Microsoft SharePoint and customer web portal including sales agreements, lot surveys, and occupancy permits.
• Ensure documents are named and filed properly. Distribute files to customer, lender, title company, and realtor as needed.
• Maintain settlement related data in sales management software, including projected settlement date, deposit information, and customer status.
• Review documents against system data to ensure all records are accurate and consistent.
• Prepare critical settlement documents accurately and in a timely manner, including settlement letter, warranty, and soil forms.
• Review and prepare forms required by lender and title company accurately and in a timely manner, circulate for signature as needed.
• Provide lender and title company with project information and project documents as needed.
• Coordinate with accounting team, Title Company, and Lender to ensure all parties are prepared for closing.
• Attend regular backlog meetings.
• Track key dates for backlog and coordinate with sales team to ensure settlements are scheduled on time and in accordance with company protocol.

Requirements:

• 1-3 years of experience in an administrative, clerical, or document processing position
• 1-3 years of experience managing forms, preparing documents
• Proficiency with Microsoft Office Suite, DocuSign, and SharePoint
• Prior experience with homebuilding industry, lending, or title company is preferred but not required

Competencies:

• Communication
• Organization
• Thoroughness
• Flexibility
• Analysis
• Time Management

Van Metre Companies has been named a Top Workplace by the Washington Post for seven consecutive years We have received the Washington Business Journal's Best Places to Work Award for the last six years, and have received their Corporate Philanthropy Award for the last nine years in a row

We offer excellent benefits, and a work environment that fosters and rewards excellence. We also promote work/life balance, including a robust Employee Wellness Program. We encourage employees to make full use of vacation and company paid volunteer time to refresh their bodies and minds.

Van Metre Mission Statement

The mission of Van Metre Companies is to build and continually improve upon the storied reputation, earned over the years since the Company's founding in 1955, of providing top quality homes, investment properties and services to our customers and clients. The Company's emphasis on integrity, professionalism and philanthropy ingrained by our founder Albert G. Van Metre, Sr. has garnered trust and respect in the Washington, D.C. area and beyond. It is critical to our future that we maintain that reputation and assure that Van Metre Companies continues to excel in real estate development and construction and in the management of apartment, retail and office investment properties, as well as in the provision of mortgage and related services. It is the task of our dedicated, energetic, and involved professionals to advance our ability to set the benchmark for luxury living and refined commercial development. The capstone of our mission is to make the "Van Metre" signature an icon for elegant residential communities, and industry leading condominium and apartment communities, as well as Class A neighborhood retail centers and office developments.

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