Accounts Payable Associate

4 weeks ago

Savannah, United States Hotel Bardo Savannah Full time

Compensation Type: Hourly Highgate Hotels:

LEFT LANE Hospitality in partnership with Highgate Hotels is excited to introduce the Hotel Bardo. LEFT LANE Hospitality is a vertically integrated company specializing in acquiring and transforming hotels that share a common thread of textured history and progressive cultural landscapes. Committed to fostering a warm, welcoming, dynamic, and inspiring workplace and company culture where our team members are inspired to create moments of exceptional rarity through dynamic guest experiences and warm anticipatory service. We believe in making powerful first and lasting impressions and want both our guests and team members to feel known, looked after, and at home. How we want our guests to feel when staying with Us is the same ashow we want our team to feel every day.

Highgate, is a hospitality forward company that provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate has a proven record of developing its diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts with contemporary programming and digital acumen.

Location:

Hotel Bardo Savannah

More than a hotel, Bardo is equal parts urban resort and neighborhood clubhouse. A collection of ephemeral moments, chance encounters, and stirring experiences from morning to night. Moments of exceptional rarity, tucked into a historic and beloved Savannah icon.

Hotel Bardo Savannah | Your Ultimate Stay Experience (staybardo.com)

Overview:

Our team at Hotel Bardo Savannah is looking for an experienced Accounts Payable Associate with exceptional attention to detail to join our Finance Department. Our ideal candidate must have good communication skills, and an understanding of payments, the accounting process, and budgeting.

Responsibilities:
  • Thorough review of accounts payable invoices and supporting documentation to ensure standard policies and procedures are followed
  • Process invoices directly into Oracle or submit to the appropriate email for processing
  • Initiate payment cycles in Oracle for various methods of payment
  • Obtain required approvals and signatures on all disbursements as per policies
  • Ensure that disbursements are processed completely and accurately on a timely basis
  • Distribute disbursement checks via overnight mail or regular mail as needed
  • File and/or return supporting documentation in accordance with policies
  • Manage and support hotels with invoice processing in the BirchStreet Procure to Pay system.
  • Daily review of errors in BirchStreet and work with hotels on resolution
  • Periodic review and research of possible duplicate invoices identified in our First Strike system to further prevent duplicate payments being initiated to the supplier.
  • Assist with any void or stop payments and reissue as needed.
  • Provide general training and support to hotels on various systems and processes
  • Work directly with suppliers to reconcile duplicate payments and obtain a refund as needed. Ensure refunds are received and deposited.
  • Assist suppliers, auditors, and internal departments with AP inquiries and statement/aging reconciliation reports of outstanding items
  • Gather, review, and distribute departmental mail as needed and/or assigned
  • Assistance in the establishment, documentation and maintenance of Standard Operating Policies and Procedures, as well as internal control for our accounting operations
Qualifications:
  • At least 2 years of experience with accounts payable processing
  • Bachelors degree preferred; equivalent combination of experience and/or education will also be considered
  • Strong computers skills, including Microsoft Office and financial accounting systems. Oracle experience preferred.
  • Detail-oriented, strong organizational and communication skills
  • Good analytical and problem-solving skills
  • Able to organize, prioritize, and plan accordingly to meet scheduled deadlines
  • Ability to work overtime as necessary to complete assigned duties

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