Property Associate, Industrial

4 weeks ago

Columbus OH, Franklin County, OH, United States *US AMR-Jones Lang LaSalle Americas, Inc. Full time

PROPERTY ASSOCIATE

WHAT YOU’LL BE DOING

Administrative

  • Provide direct administrative support to property management
  • Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
  • Assist in Management Audits
  • Maintain and update employee, client and customer contract data bases
  • Organize, compile and prepare reports for distribution
  • Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
  • Enforce compliance with insurance requirements among tenants

Financial

  • Process accounts payable & accounts receivable (AP/AR)
  • Obtain completed W-9’s from all vendors
  • Assure technological advancement of support systems – maintaining budget guidelines
  • Assist team with budget preparation
  • Track budget line items related to administrative accounts
  • Prepare manual adjustments forms for all tenant services requests
  • Ensure Engineers take monthly readings from electric meters for tenants
  • Assist with new vendor set up § Assist management with monthly reporting
  • Responsible for monthly MES bill-back to clients
  • Responsible for invoicing tenants for any damage which they are directly responsible for

Client Services

  • Responsible for maintaining the day-to-day relationships with tenant contacts
  • Prepare tenant memos and all communications as directed be manager
  • Liaison between tenants and all building staff/team members
  • Responsible for SharePoint management and document loading
  • Follow up on all tenant requests to ensure completed to satisfaction
  • Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary
  • Work with manager to address tenant needs – special needs are worked through effectively
  • Assist the team with updating and implementing new property on-boarding

Operations

  • Review tenant services requests daily and note completion
  • Ensure all tenant contact information is accurate and completed in all building systems
  • Coordinate access for vendors
  • Distribute documents to Lease Administration
  • Scheduling use of materials to be moved into or out of property
  • Construction Projects/Contractor Relations
  • Draft contracts as requested by managers within 24-48 hours of the request
  • Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basis


WHAT WE’RE LOOKING FOR

  • Associate’s/bachelor’s degree or commensurate experience preferred
  • Proficient knowledge of Microsoft Word, Excel and PowerPoint
  • Adaptability – ability and willingness to learn new software applications
  • Ability to multi-task and work on a variety of different projects/tasks at once
  • Outstanding organizational and project management skills
  • Team-oriented; works well with others in a cross-functional way to get the job done

WHAT’S IN IT FOR YOU

  • Comprehensive and competitive benefits plan

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