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Administrative Assistant

1 month ago

Chicago Illinois, Chicago, IL, United States Americas' SAP Users' Group Full time

Position Overview:

We are seeking a highly organized and proactive Administrative Assistant & Office Coordinator to join our dynamic team. In this role, you will report directly to the Chief of Staff and provide essential administrative support to both the COO and CEO. Your responsibilities will include managing calendars, coordinating travel arrangements, and ensuring the smooth operation of our office.

Responsibilities:

  1. Calendar Management:
  • Maintain and organize the calendars for the COO and CEO.
  • Schedule meetings, appointments, and conference calls.
  • Coordinate with CoS and internal and external stakeholders to ensure efficient scheduling.
  1. Travel Coordination:
  • Arrange domestic and international travel for the COO and CEO.
  • Book flights, accommodations, ground transportation, and other travel-related logistics.
  • Prepare detailed itineraries and travel packets.
  • Board travel arrangements and itineraries.
  1. Office Coordination:
  • Serve as the central point of contact for office-related inquiries.
  • Manage office supplies, equipment, and facilities.
  • Maintain office environment.
  • Order weekly lunches
  • Coordinate office maintenance and repairs as needed.
  1. Document Management:
  • Organize and maintain physical and electronic files.
  • Assist with document preparation, including reports, presentations, and spreadsheets.
  1. Event Coordination:
  • Assist in planning and organizing company events, meetings, and conferences.
  • Coordinate logistics, invitations, and follow-up.
  1. Special Projects:
  • Support the Chief of Staff with ad hoc projects and initiatives.
  • Conduct research, compile data, and prepare reports.

Qualifications:

  • Experience: Minimum of 2 years in an administrative or office coordination role.
  • Education: Bachelor’s degree preferred.
  • Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Strong attention to detail.
  • Ability to handle confidential information with discretion.
  • Effective communication and interpersonal abilities.
  • Adaptability and problem-solving skills.
PandoLogic. Category:Administrative, Keywords:Administrative Assistant, Location:Chicago, IL-60606