Administrative Assistant 2

Job Description
Welcome to the Department of Health We’d be delighted to have you join our team. If you envision yourself in this role and are ready to start an exciting career with us, This position is open to Alaskan Residents only. Please check out the residency definition to determine if you qualify. What you will be doing: As an Administrative Assistant 2 for the Rural Health Transformation Program (RHTP) within the Department of Health, you will perform a variety of tasks. This position will work with an administrative team that includes two Accountants and an Administrative Operations Manager 1 (AOM 1) and will be supervised by an Administrative Officer 1 (AO 1) who are all located in Juneau. The incumbent in this position will perform p-card reconciliation, make travel arrangements and perform travel reconciliation, process bi-weekly timesheets, and manage a shared inbox. Working with the procurement team, this position will initiate procurements and help facilitate contracts. Working with the RHTP program staff, located in the office in Anchorage, approximately 40% of hours worked in this position will be tasked with special projects and will offer an opportunity to perform a variety of other duties related to the RHTP program daily. Our organization, mission, and culture: The Department of Health offers a mission-driven workplace where employees are supported, valued, and empowered to grow. We prioritize professional development, work-life balance, and an inclusive environment. Our employees are encouraged to innovate, develop professionally, and contribute meaningful solutions that impact families and communities statewide. Benefits of joining our team: Comprehensive health, dental, and vision insurance for you and your family Generous retirement plans to help you build long-term financial security Paid leave Professional development and training opportunities to support career growth Job stability and career advancement within a statewide public service system Employee wellness programs and support resources Most importantly, you will gain the opportunity to build a purpose-driven career where your work directly improves the lives of Alaskans and strengthens communities across the state. The working environment you can expect: This position is an in-office position in Anchorage. Located in the Frontier Building in Midtown Anchorage, the incumbent for this position will find they will be close to shopping and restaurants, and covered parking is provided as well. Who we are looking for: We are interested in candidates who possess some or all of the following position-specific competencies: Attention to Detail: Is thorough when performing work and conscientious about attending to detail. Computer

Skills:
Uses computers, software applications, databases, and automated systems to accomplish work. Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement. Problem Solving : Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations. Self-Management : Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior. Special Note: Examples of entry-level technical experience include: Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections. Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts. Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment. Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications. Examples of advanced clerical experience include: Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on