Administrative Manager/Sr. Administrative Manager

Administrative ManagerWhat we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.
The Administrative Manager will provide operational and administrative leadership for the Pediatric Critical Care Division, overseeing divisional operations, finances, faculty affairs, research administration, and personnel activities while partnering closely with physician leaders, faculty, and staff. This role offers the opportunity to support a nationally recognized team at Children's Memorial Hermann Hospital and contribute to its clinical, educational, and research missions through strong financial stewardship, collaborative problem-solving, and day-to-day operational excellence. The ideal candidate is a proactive, experienced administrative leader who communicates effectively, manages competing priorities, and thrives in a collaborative environment dedicated to advancing pediatric critical care and improving outcomes for children and families. This is an in-person, Monday-Friday position.
Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:100% paid medical premiums for our full-time employeesGenerous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)The longer you stay, the more vacation you'll accrueLongevity Pay (Monthly payments after two years of service)Build your future with our awesome retirement/pension planWe take care of our employees As a world-renowned institution, our employees' wellbeing is important to us.

We offer
work/life services such as...
Free financial and legal counselingFree mental health counseling servicesGym membership discounts and access to wellness programsOther employee discounts including entertainment, car rentals, cell phones, etc.
Resources for child and elder carePlus many morePosition Summary:Responsible for the daily business operational and financial management of a large organizational unit or service line. Ensures compliance to the fiscal, budgetary, personnel, and operational systems established by university, departmental, program, and grant guidelines. Makes complex business process decisions requiring comprehensive knowledge, discretion and independent judgment of a wide range of regulations, policies, procedures and business practices. Additional guidance may be provided with a detailed position descriptionPosition Key Accountabilities:Manages the day to day business and financial processes, trends past performance and forecasts future financialsMay manage Human Resources activities for department staff in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary plan. May manage Faculty recruitment process.
Regularly handles confidential information and sensitive issues.
May manage faculty and staff files, as well as weekly time reports, vacations, sick leaves, and time and effort reports. Approves all department/division expenditures.
Reviews and obtains necessary approvals for all personnel action forms regarding appointments, promotions, separations, salary actions, fund source changes, and other types of personnel action.
Ensures actions are processed accurately and in a timely manner in the human resources and financial management systems.
Monitors open encumbrances. Monitors expenditures and provides a report on the budget status as requested. Provides a comparison between actual and budget.
Coordinates travel, purchasing, payroll, timekeeping, contracts and grants.
Accountable for acquisition of documents needed to monitor adherence to grant or program requirements.
Maintains departmental, unit or service line equipment and space inventories.
Monitors fund sources to verify accuracy to budgetary restrictions. Takes necessary steps to comply with restrictions.
May provide approval of purchase requisitions based on established signature authority guidelines.
Manages and coordinates the daily activities of the department/program through administrative staff.
May create and edit various communications materials for the department/program, which may include printed materials, web site content and/or department newsletters.
Identifies and solves problems independently whether they are fiscal or administrative.
Serves as an internal and external liaison for the department to provide and ensure a smooth, efficient, and appropriate flow of information.
Reviews current processes to determine effectiveness and efficiencies. Recommends changes when necessary.
Responds to questions on departmental, unit, service line or system policies and procedures. Ensures knowledge is disseminated to those affected.
May