Administrative Assistant
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Performs a wide variety of difficult clerical and customer services duties related to Environmental Health permits and payments.
Utilize a variety of computer software to produce documents which may include or incorporate text, tables, and graphics;
Greet visitors by phone and in person and ascertain nature of business, provide assistance or referral, and explain policies and procedures;
Open, review, and route mail according to contents;
Work independently in the absence of specific instructions;
Compile information from records and prepare reports;
Accept and post payments from facilities into department software system;
Assists in making decisions on payment arrangements and collection service requests;
Print permits for facilities;
Perform related duties as required.
Completion of a high school diploma or the equivalent with an additional three to six years of increasingly responsible secretarial experience; or any combination of relevant education and experience which provides the following:
Valid Driver's License
Office practices and procedures;
The organization, function, and policies of the department;
General knowledge of municipal government organization and services;
Personnel and financial recordkeeping;
Computer principles and procedures;
Proper public contact and telephone etiquette.
Ability to:
Spell and use correct grammar;
Prioritize and schedule work to meet deadlines;
Communicate effectively with others;
Prepare accurate payroll and financial records;
Perform computer/word processing functions.
Physical
Requirements:
Frequently stand and walk during the shift;
Frequently pull or push objects;
Occasionally flex upper trunk forward at the waist and partially at the knees;
Occasionally lift and carry up to 10 pounds;
Occasionally rotate upper trunk to the left or right while sitting or standing;
Place arms above. at. or below shoulder height.
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