Executive Assistant

The application window is expected to close on: 11/05/2026 This is a remote-friendly role While we are open to remote candidates, we have a strong preference for those located in Pacific Time Zone. Meet the Team You will join Cisco’s Legal Innovation Strategy and Technology (“LIST”) organization as an Executive Assistant to provide high-impact administrative support to senior leadership. The LIST organization focuses on Intellectual Property; Open Source; AI Governance, Licensing & Enablement; Data Governance; Innovation Strategy; Privacy; Cybersecurity; Mergers & Acquisitions; and Incubation. LIST’s priorities include AI acceleration, enablement and responsible adoption, IP Strategy and protection, Data Usage and Governance, Open Source Compliance, Cisco Innovation Priorities, Cybersecurity, Data, Privacy, AI Regulations and Compliance, and Growth Opportunities. In this role you will be a trusted partner to senior legal leaders, keeping their calendars, travel, meetings and communications running smoothly so they can focus on the legal and business priorities of the organization. You will work with a high degree of discretion, exercise sound judgment on competing priorities, and act as a leader within Cisco’s administrative community. Your Impact Responsibilities Include Calendar Management: Management of VP's calendar and daily schedule to include prioritizing conflicting meeting requests, supervising action items and commitments of executive and following up to ensure completion. This will require outstanding organization skills, prioritizing multiple priorities and keeping a lively executive on track and on schedule. Event Speaking Engagement Coordination: Responsible for a running list of VP's engagements and works closely with communications team to ensure content needs are understood and set in motion, so the VP is prepared for each engagement. Meeting Planning and Organization: Assisting VP in planning and coordinating meetings by taking ownership for assembling the agenda, location, accommodating technology requirements based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list. Travel Briefing Preparation: Crafting travel packs for international trips. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks. Correspondence/Approvals: Supporting VP by acting as proxy for communications and approvals as authorized. Answering general questions as crucial, referring (filtering) routine matters to appropriate parties, and following up to ensure accurate disposition. Taking initiative to resolve issues within specified policies and guidelines and providing mentorship to administrative community members on problem solving. Resolving when executive action is required and supplying a recommendation where appropriate. Travel and Expense Management: Responsible for making in-depth global travel arrangements for VP. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while handling Cisco expenses. Works diligently to go above and beyond, working with the airlines directly to accommodate Global Services benefits for upgrades whenever they are available. Special Projects: Providing analytical support to assist executive on special projects. Researching issues, analyzing problems, compiling data, and preparing reports. Large Corporate Events: Prepare and brief itinerary as well as accompany VP for large Corporate Events such as GSX, where EA's are used for executive support. Confidentiality: Candidate will deal expertly with highly critical and confidential matters and materials. Mentorship: Mentor new Executive Administrative Assistants and other administrators. Participates in a cross-functional EA network and will lead the organization’s community of Admins. Duties In addition to general administrative duties of an EA, daily tasks are carried out at a higher level of complexity. Specifically, the critical behaviors of this role are: Self-motivated and proactive around needs of the VP and the Organization Able to operate successfully with limited direction and ambiguity Use tact, subtlety and a practical knowledge of company policies, practices and procedures Responsiveness to all levels of inquiry Challenge ‘the way we’ve always done it’ and provide a deeper more innovative way of doing things Keep the big picture in mind when making independent decisions that affect the VP’s calendar Have the ability to exercise critical and independent judgment with the VP’s calendar and time Organized and efficient with their own time Able to think creatively and calmly when it comes to quick and unplanned changes in schedule Earn administrative community respect and have the ability to work with and through others as needed You take initiative, can handle a full desk with