Construction Administrative Coordinator Rhode Island

Construction Administrative CoordinatorAre you a highly organized and detail-oriented Construction Administrator looking to make a meaningful impact with a growing company? We are seeking a dependable professional to support day-to-day operations, coordinate administrative processes, and help ensure projects run efficiently from start to finish. This is a great opportunity for someone who thrives in a fast-paced environment, enjoys multi-tasking, and takes pride in keeping teams organized and projects on track. If you are proactive, communicative, and confident managing office and construction-related administrative responsibilities, we want to hear from youResponsibilities:Maintain organization and efficiency of daily office operations and administrative proceduresAnswer incoming calls, direct inquiries, and assist customers and clients as neededCoordinate scheduling, rescheduling, and follow-up for sales and project appointmentsAssist with invoicing for equipment, supplies, and materialsSupport permitting submissions, tracking, dig safe documentation and inspectionsAssist production teams with scheduling, staffing, and training coordinationMaintain employee records, onboarding documentation, and compliance trackingCoordinate educational events, training sessions, and marketing initiativesAssist with job costing, commercial billing, materials tracking, and contract reviewOrder and maintain office supplies, uniforms, marketing materials, and project inventorySupport closeout documentation for completed construction projectsMaintain communication and coordination between sales, office, and production teamsQualifications:We are looking for a dependable professional with organizational skills and the ability to manage multiple responsibilities in a fast-paced construction environment.
Relevant

Experience:
3+ years of administrative, construction coordination, or office management experienceSoftware Proficiency: Experience with QuickBooks, Excel, or similar accounting softwareOrganizational

skills:
Strong attention to detail and time management skillsMultitasking Ability: Comfortable managing multiple projects, schedules, and deadlines simultaneouslyCommunication

skills:
Comfortable working with internal teams, vendors, and clientsPay Range: $25+ DOENow in our 4th decade, Resource Options, Inc. ("ROI") partners with Design, Construction, Environmental, and Real Estate professionals to help them identify great opportunities within their area of expertise. With offices throughout New England, New York and New Jersey, ROI seeks candidates interested in rewarding careers with companies serving the natural and built environments. If you value an honest day's work and take pride in what you do, we want to work with you. Come join our team ROI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. ROI intends to provide a safe and drug-free work environment for our employees and our clients; as such you may be required to take a pre-employment drug screen before beginning employment.