Accounting Assistant – Accounts Payable
2 weeks ago
Amelia Island Resort
At Omni Amelia Island Resort guests can explore 3.5 miles of pristine beach and scenic marshlands while enjoying luxurious oceanfront accommodations, world-class resort pools, championship golf, full-service spa, endless dining options and family-friendly activities.
Omni Amelia Island's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Amelia Island Resort may be your perfect match.
Job Description:
To provide a consistent, high level accounting service to homeowner associations in accordance with Florida Statute 718 &720 and generally accepted accounting practices.
Responsibilities:
Essential Functions:
Accounts receivable
Open returned community/owner statements and prepare checks received for deposit by unit and owner number after month has been opened for accounts receivable that do not go to the Lockbox.
Key or download all accounts receivables payments.
Back up other accounting area with accounting procedures.
Ensure all accounts have been charged with certified postage charges and NSF charges.
Bill owners with appropriate fines for security citations as directed by Board of Directors.
General Accounting
Balance accounts receivable summary to general ledger.
Balance general ledger accounts and reconcile checking, money market accounts and certificate of deposit accounts.
Prepare analysis on accounts payable and accounts receivable accounts as needed.
Communicate with bank representatives on association accounts.
Assist other Accountant in keying invoices by vendor number after verifying approved signatures and coding and in scheduling board members to sign checks and invoices.
New owners/Refinances
Set up new owners in TOPS.
Key new owners on change of ownership form and e-mail as appropriate.
Ensure owners’ addresses are changed and correct.
Provide attorneys and title companies with assessment certifications for properties being sold or refinanced.
Work with attorneys and title companies on collecting past due assessments and closings.
Liens and Release of Liens
Prepare and send Intent to Lien letters and assist Association attorneys with preparation of Claims of Lien and personal judgment letters.
Send all necessary information to attorney for processing.
Customer Service
Answer queries from board members, owners and employees.
Prepare correspondence as necessary.
Provide customer service to misplaced callers, i.e. guests, owners and employees.
Perform other duties as assigned by Amelia Island Management Financial Director.
Audit/Vendors
Assist in association audits by independent auditor/CPA.
Assemble after year-end all A/R, A/P, and General ledger reports, owner check copies and place in banker’s boxes for storage. After audits are complete, send to storage room.
Qualifications:
Tools & Equipment/Licenses:
Computer, fax, calculator, telephone, copiers, printers, adding machine, paper shredder, electronic gate opener.
Be able to obtain CAM license.
Working Environment/Required Skills or Proficiencies:
Proficient in Microsoft Office (Outlook, Excel, Word)
Experience with TOPS software preferred
Must be functionally literate.
Extensive written, strong verbal and extensive mathematical skills. Perform arithmetic operations involving monetary units.
Must be able apply common sense to instructions furnished.
Must have strong organization skills.
Must have 10 key add by touch, typing skills and computer proficiencies.
Must be able to use common sense in carrying out instructions. Must have the ability to read instructions in the use of equipment and methods of procedures.
Positive people skills with owners and positive employee relations skills.
Physical Job Requirements (for essential functions only)
Must have full range of both arms and hands. Must be able to seize, grasp, turn and hold objects with the hands.
Must be able to walk up and down stairs. Must be able to communicate and hear.
Must be functionally literate. Must be able to lift 5 to 10 pounds frequently to pull and use check registers, general ledgers, and reports.
Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: and the following link is the
If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to .
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