Accounting/HR Clerk

3 weeks ago

Wichita Falls Texas, United States Equus Full time
Job Description

 Overview

Are you a numbers aficionado, skillful in maximizing costs and minimizing expenses? Finance and Accounting focuses on the organization's financial management strategies and execution. If this piques your interest, read more below and apply today

 

The Human Resource Clerk is responsible for performing administrative HR-related duties. This position carries out responsibilities in the following functional areas: employee hiring/recruitment, employee onboarding, file maintenance, and employee relations.

Responsibilities

Summary - Accounting Support

Compiles and sorts documents, routes invoices to the appropriate individual for review and approval

Electronically files accounting support documentation in a timely manner

Reviews all documentation for accuracy

Ensures accurate and timely entry and processing of invoices and manual checks

Ensures proper approvals for all payments prior to payment execution

Review and post invoices to appropriate ledgers, spreadsheets, records and databases.

Prepare, sort, copy, file and mail invoices, correspondence and other requested documents.

Investigate problems that vendors or purchasing agents have with obtaining payment for bills.

Respond to accounts payable inquiries.

Coordinate with internal clients on payment inquiries and vendor support.

Monitor accounts payable to ensure payments are accurate and timely.

Assist in monthly and annual closings.

Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed

Details of Accounting Duties

Payments - Record participant related voucher payments in all required databases in a timely manner

Accounts Payable - Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc. by appropriate general ledger and funding stream coding

Monthly Close - This position will be an important part of the monthly close process, providing support to the Project Accountant, making sure all asset related journal entries are posted and accounts reconciled

Standard Operating Procedures - Develop accounting support related Standard Operating Procedures in conjunction with leadership and/or Project Director(s) as requested

Payroll Support

Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the Project Director

Collection and review of employee punch correction forms and/or manual timesheets.  Obtain applicable supervisor approval as needed.

Timekeeper - Review Time Detail Report, enter punch corrections, identify corrections needed for final payroll processing and communicate that to leadership team for all team members

Secure Payroll Approval - Obtain final approval of payroll from supported Project Director(s) and submit to corporate for processing

Backup Documentation - File all payroll related documentation in an organized manner and provide for internal and external audits and reviews, as requested

Employee Recruitment, Hiring and Onboarding

Prepares and ensures accurate job postings and job requisitions

Establishes and maintains external recruiting sources

Assists applicants with completing application process

Ensures employee on-boarding process

Completes references and background checks in accordance with company and state regulations

Ensures compliance with USCIS Form I-9 Employment Eligibility Verification

Performs HRIS data entry and audits employee data to ensure HRIS data integrity

Conducts and/or assists with new-employee orientation

Personnel Files  

Maintains high standards of confidentiality of all employee records and information

Ensures compliance with on-going personnel file maintenance

Files documents into appropriate employee files

Ensures compliance with terminated employee files

Employee Benefits

Ensures company benefits are communicated with employees  

Coordinates annual open enrollment communications and election process  

Assist with benefits changes due to Status Changes and Qualifying events

General Administration

Performs customer service functions by answering employee requests and questions

Participates in administrative team meetings

Reports, maintains and monitors workers' compensation case files; follows-up on open cases

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