Operations Assistant

4 weeks ago


Hebron Kentucky, United States Spiro Full time
Overview:
 

Join Our Spiro·Verse 

 

Spiro is hiring an experienced Operations/Administrative Assistant with the ability to carry out the essential duties of this position.  This position includes, but is not limited to, the responsibilities and qualifications indicated in this posting.

 

Company Overview 

Spiro is a global agency and together we create experiences and events that defy gravity. Where strategic creative meets advanced digital solutions enabling customers to experience brands in any space and time. 

We boldly go where no experience has gone before. We are storytellers and story makers; we are fearless dreamers of the “what if” and are pioneers of innovation and perfection in our craft.  We empower each other and partner to launch brands into their experiential orbit. Come. Join Our Spiro·Verse and Experience Brand Gravity.

 

Learn more about who we are

Responsibilities:
Work under general supervision of designated supervisor

Provide general administrative support and customer service

Process/enter daily time sheet data for hourly production/warehouse employees

Must perform assigned tasks in a timely and accurate manner; attention to detail is critical to success in this position

Assist employees and management with questions, concerns or requests regarding payroll. This includes properly applying technical knowledge and skills, communicating and listening effectively

Enter payroll data into spreadsheets. Gather and report metrics.

Review payroll documents for compliance with policies and procedures.

Research and effectively communicate, both verbally and in writing, with employees anddepartments.

Create purchase requisitions for office and shop supplies; respond to Aging Report as needed.

Qualifications:
We understand the importance of transferrable skills and a diverse perspective, so if you do not fit all these requirements, we still want to hear from you and encourage you to apply  

UKG Pro experience a plus

High school diploma or GED required

Prior payroll processing experience a plus

Data entry experience required

Solid understanding and working knowledge of payroll processes and systems

Strong MS Office (particularly Excel) and computer skills

Excellent organizational skills

Excellent reading and interpretation skills

Excellent verbal and written communication skills

Ability to maintain confidential information

High degree of professionalism and solid ability in delivering high quality customer service and

establishing/maintaining effective and collaborative working relationships.

Excellent judgment, analytical and problem-solving skills

Ability to work independently and as a team player

Work Environment:
This position reports to the Director of Operations/Production Manager.  It focuses primarily on administrative work in the fast-paced environment of a trade show exhibit house where deadlines cannot be missed.  The candidate is expected to follow all company policies and safety guidelines while upholding the quality standards of the company. 

 

Benefits 

Remote Environment

Full Benefits Package

401K Vesting Immediately

Psychological Safety

Diversity, Inclusivity and Belonging Culture

Employee Led Resource Groups

Spiro•YOU Professional Development & Learning Program

Employee Events 

Our Process

Our interview process is hand-crafted for our roles. In general, you can expect to have an initial phone interview with our talent acquisition team and thereafter video interviews with team members and your future manager. We welcome candidates to view our social media channels and website to extend the conversation beyond the responsibilities of the role. Once you have completed the interview process, we conduct a criminal background check, where applicable by law. 

EEO Information:
We are making intentional efforts to promote positive work environments that welcome a variety of backgrounds. We are an equal opportunity employer and understand that for our community to thrive, we must appreciate and celebrate each one of our team members’ own uniqueness.



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