Executive Assistant

4 weeks ago


New York County New York, United States Publicis CoLab Full time
Job Description

We are looking to hire an Executive Assistant to provide administrative and operational support to a handful of our senior executives with a specific focus on travel, expenses, scheduling, and calendar management.

PLEASE NOTE: This is a hybrid position requiring onsite collaboration an average of 3 days/week, potentially more frequently as business needs dictate. The role is based out of our New York City office located at 375 Hudson Street; all candidates must be local to the NYC metro area and willing to commute into that office on a regular basis.

Primary Responsibilities:

Manage executive travel needs including scheduling travel, securing hotel reservations, booking plane tickets/rental cars, and preparing all associated expense reporting.

Manage and handle all executive calendar and scheduling needs in Outlook including onsite/offsite events, virtual events, phone calls, and meetings.

Manage and plan onsite meetings including catering, AV/tech needs, security clearance and badging, room reservations, and other logistical needs.

Manage executive email communications, responding and escalating as needed.

Provide additional administrative, operational, and logistical support as requested.


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